Todoist review

Todoist is a task manager for personal work and team projects. You can capture tasks in natural language, sort them into Today or Upcoming, or organize them with custom filters. For planning, it supports due dates, recurring tasks, and calendar view. Teams can work in a shared space that is separate from personal tasks and projects.

The product also includes templates for work, personal tasks, education, management, marketing, and customer support. Todoist Assist uses AI to help turn scattered tasks into action plans. Whether that is worth paying for depends on whether you want AI in a task manager: some Reddit users say they do not use those features and would rather not pay for them.

There are three plans. Beginner is free, Pro costs $5 per month billed annually or $7 month to month, and Business costs $8 per user per month billed annually or $10 month to month, according to the published pricing details.

Todoist covers the core task-management loop without requiring a team setup: capture a task, sort it, schedule it, and find it again. Natural-language capture can reduce the steps involved in adding tasks, while Today, Upcoming, and custom filters give users different ways to focus. Recurring tasks and calendar view are useful for work that needs to fit a schedule rather than sit in a list.

The separate team space is a practical distinction for people who want shared projects without mixing them into personal tasks. Business allows up to 500 team projects, 1,000 team members and 1,000 guests, and 250 people per team project. Templates cover several common starting points, from marketing and customer support to education and personal tasks.

The free Beginner plan gives individuals 5 personal projects, 3 filter views, 5 MB file uploads, and 1 week of activity history. That is enough room to try the basic workflow before paying. Pro raises the caps to 300 personal projects and 150 filter views, adds calendar and table layouts, and includes full reporting history. Those are concrete upgrades for someone who has outgrown the free limits.

The free plan’s caps are tight if you organize work across several projects: Beginner includes 5 personal projects, 3 filter views, 5 MB file uploads, and only 1 week of activity history. Pro raises those limits, but costs $60 per year or $84 when paid monthly. Business is $96 per user per year or $120 when paid monthly. Teams should check the per-user price against their headcount before moving shared work into Todoist.

The bigger question is whether Pro’s paid features justify the subscription. Reddit users in price-change discussions complain that AI features are being added to a tool they mainly want for simple task management; some say they do not use AI. Others say switching is a hassle, particularly when they rely on Todoist’s API for custom workflows. These are user reports, not a measure of how common the concerns are.

There are also reports of recurring tasks stopping and complaints about keyboard shortcuts and drag-and-drop behavior. One commenter says they would like better subtask handling. If those details matter to your workflow, verify them before moving a large task system over.

Todoist’s Beginner plan is free, but it caps you at 5 personal projects, 3 filter views, 5 MB file uploads and 1 week of activity history. Pro costs $5 per month billed annually ($60 per year), or $7 month to month. That raises the limits to 300 personal projects, 150 filter views and 100 MB uploads, and adds calendar and table layouts plus full reporting history.

Business costs $8 per user per month billed annually ($96 per user yearly), or $10 per user month to month. It includes team features and up to 500 team projects, but the per-user price can add up as a team grows. The jump from free to Pro is $5 monthly on annual billing or $7 monthly; moving to Business adds a per-seat charge. The pricing information lists no add-ons, and no free trial is listed. Check the billing term before choosing: the lower monthly prices require annual billing.

The published information describes task organization, schedules, templates and team workspaces, but does not document an import process, export formats or migration tools. We can’t confirm how easily tasks, recurring schedules, comments or attachments transfer, so check the current docs before moving a large project library. The same goes for leaving: data-export options and any limits are not published in the material here.

Todoist separates shared team workspaces from personal tasks and projects, which may matter when moving team work. Business pricing is per user, so include seat costs in a switch comparison. The plan details list 100 MB file uploads on Pro and Business, while Beginner allows 5 MB; check whether your files fit before migrating.

We don’t have Reddit posts or comments in the published material, so we can’t responsibly say what users report as reasons for leaving. The clearest potential friction in the available information is the five-project free limit, paid per-user team access and uncertainty around data portability.