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It's a split decision.
Choose Todoist for task capture, scheduling, and shared team projects; its Beginner plan is free, while Pro costs $5/month with annual billing or $7/month. Choose Notion when your team needs a shared knowledge base, cited answers, and workflow automation; Plus is €9.50/member/month, though the pricing page doesn't state billing cadence. Both have free plans. They solve different jobs, so price alone should not decide it.
01Side by side
| Notion | Todoist | |
|---|---|---|
| Starting price | Plus costs €9.50/member/month; billing cadence isn't stated. | Pro costs $5/month annually, or $7 monthly. |
| Free plan | Free plan includes 5 MB uploads and a limited AI trial. | Free plan includes 5 personal projects and 5 MB uploads. |
| Best for | Teams organizing shared information and workflows. | Individuals and teams managing tasks and schedules. |
| Core strength | Shared system of record with cited answers and agents. | Natural-language tasks, priorities, due dates, and recurring schedules. |
| Learning curve | Review flags flexibility as potential extra work; ease score 6. | Review ease-of-use score: 8. |
| Integrations/data | Integrations not listed; shared information can yield cited answers. | Integrations not listed; personal and team tasks are separate. |
| Team/seat costs | Business is €19.50/member/month; billing cadence isn't stated. | Business is $8/user monthly with annual billing, or $10 monthly. |
| Support | Review support score: 4. | Review support score: 5.5. |
Notion Choose Notion if
- Choose Notion if your team needs a shared system of record.
- Choose Notion if cited answers matter for finding team information.
- Choose Notion if you want agents to automate team workflows.
Todoist Choose Todoist if
- Choose Todoist if you want to capture and organize tasks.
- Choose Todoist if you need due dates and recurring tasks.
- Choose Todoist if you want personal tasks separate from team work.
02Pricing compared
Both products have free plans, but they charge for different kinds of capacity. Todoist Beginner is free and includes 5 personal projects, 3 filter views, 5 MB file uploads and one week of activity history. Pro costs $5 per month with annual billing ($60 yearly) or $7 billed monthly. Business is $8 per user per month annually or $10 monthly.
Notion Free is also $0, with 5 MB file uploads, 7-day page history and 10 external guests. Plus is €9.50 per member per month; Business is €19.50. The pricing page does not say whether those Notion rates require monthly or annual billing. Notion’s currency is EUR, while Todoist lists USD, so compare them against your actual billing currency and needs. Notion Custom Agents cost $10 per 1,000 monthly credits after a free try.
03Features and depth
Todoist is built around tasks: capture them in natural language, sort them into Today or Upcoming, and use due dates, recurring tasks, calendar view and custom filters to plan work. Teams get a shared space separate from personal tasks and projects. Templates cover work, personal tasks, education, management, marketing and customer support. Todoist Assist is described as turning scattered tasks into action plans.
Notion is broader: it presents itself as a shared system of record for team information, with answers that include citations. Its homepage also highlights agents for work such as product-feedback triage, support-ticket resolution in Slack and weekly reporting. That makes Notion the closer fit for knowledge and workflow automation; Todoist is the clearer fit for task capture and scheduling. The published information does not specify a Todoist–Notion integration, so confirm that requirement before switching. Notion Custom Agents are a paid add-on after the free try.
04Ease of use and learning curve
Todoist’s narrower task-management focus should make its starting point easier to understand: capture a task, choose when it is due, and organize it into a project or view. The review rates its ease of use 8/10. Its limits still matter: Beginner has 5 personal projects and 3 filter views, while Pro raises those caps to 300 and 150.
Notion can combine team information and work in one system, but that flexibility can create more setup and maintenance. The review calls it capable if a team can keep flexibility from becoming extra work, and rates ease of use 6/10. Choose based on the work you need to organize, not a claim that one tool is universally simpler.
Questions people ask
Is Notion still relevant in 2026?
It may be a fit if your team needs a shared knowledge base, answers with citations, or workflow automation. Notion’s homepage highlights agents for feedback triage, support tickets in Slack and weekly reporting. The published information does not establish whether those features suit every team or how they compare with alternatives.
What are the disadvantages of using Todoist?
The free Beginner plan is capped at 5 personal projects, 3 filter views, 5 MB file uploads and one week of activity history. Pro costs $5 monthly with annual billing or $7 month to month. Todoist is focused on tasks; the published information does not describe it as a shared knowledge base with cited answers or workflow agents.
What is the 1/3/5 rule in Todoist?
The published Todoist information does not describe a 1/3/5 planning rule, so we can’t verify its definition from these sources. It does list Today and Upcoming views, due dates, recurring tasks, calendar view and custom filters as scheduling and organization options.
Do Todoist and Notion work together?
The published product information does not state whether Todoist and Notion integrate, or describe a native connection. If a direct integration is essential, check each product’s current documentation before switching. The listed features establish that both handle work organization, but they do not confirm that tasks sync between them.