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It's a split decision.
Choose Todoist for personal task planning, natural-language capture, recurring schedules, and a separate shared team space. Choose Trello for board-based organization, integrations, automation, and mirrored to-dos. Both have free plans and annual paid entry prices of $5 per month, but their limits differ: Todoist Beginner allows five personal projects; Trello Free allows 10 boards and 10 collaborators. Trello Standard costs less per user annually than Todoist Business.
01Side by side
| Todoist | Trello | |
|---|---|---|
| Starting price | $5/month billed annually; $7 monthly (Pro). | $5/user/month annually; $6 monthly (Standard). |
| Free plan | 5 personal projects, 3 filters, 5 MB uploads. | 10 collaborators, 10 boards, 250 runs/month; 10 MB files. |
| Best for | Personal task planning and shared team projects. | Board-based to-dos, responsibilities, and ideas. |
| Core strength | Natural-language capture, scheduling, and task organization. | Boards, automation, integrations, and mirrored to-dos. |
| Learning curve | Not stated on the vendor's site. | Not stated on the vendor's site. |
| Integrations and data | Integration and export details not specified. | Integrations and automation; Premium includes data export. |
| Team/seat costs | Business: $8 annual, $10 monthly per user. | Standard: $5 annual, $6 monthly per user. |
| Support | Review score: 5.5/10. | Review score: 6/10. |
Todoist Choose Todoist if
- Choose Todoist if you want natural-language capture and recurring schedules.
- Choose Todoist if you need personal projects plus a separate team space.
- Choose Todoist if calendar and table layouts matter on Pro.
Trello Choose Trello if
- Choose Trello if board-based organization fits your workflow.
- Choose Trello if integrations, automation, or mirrored to-dos matter.
- Choose Trello if you want lower annual per-user team pricing.
02Pricing compared
Both have a free plan and a $5-per-user-per-month annual entry price, but they are not like-for-like plans. Todoist Pro is $5 per month billed annually ($60 a year), or $7 billed monthly, and is aimed at individuals. Its Beginner plan is free and allows five personal projects, three filter views, 5 MB uploads, and one week of activity history. Trello Standard is $5 per user per month billed annually, or $6 monthly. Its Free plan allows up to 10 collaborators and 10 boards per Workspace. Trello Premium costs $10 per user monthly with annual billing, or $12.50 monthly. Todoist Business is $8 per user monthly with annual billing, or $10 monthly. Trello Enterprise is listed at $17.50 per user monthly, billed annually. So Trello Standard costs less annually than Todoist Business, but the plans target different needs.
03Features and depth
Todoist is the better fit when the work starts as a list of tasks. It supports natural-language capture, recurring tasks, due dates, Today and Upcoming views, custom filters, and calendar and table layouts on Pro. Teams get a shared space separate from personal tasks and projects; Business includes up to 500 team projects and 1,000 team members and guests. Todoist Assist helps turn scattered tasks into action plans, and templates cover areas such as marketing and customer support.
Trello centers work on Inbox, Boards, and Planner. Its differentiators are integrations, automation, and mirrored to-dos across locations. Standard includes AI features, unlimited boards, 1,000 command runs a month, and a 250 MB maximum file size. Premium adds Calendar, Timeline, Table, Dashboard, and Map views, plus admin and security features. The trade-off is workflow: Todoist emphasizes task capture and scheduling; Trello gives more prominence to organizing work on boards and extending that setup with integrations and automation.
04Ease of use and learning curve
Neither product’s description suggests a steep starting point: Todoist organizes tasks into familiar lists and schedules, while Trello uses boards to arrange responsibilities. Which feels simpler depends on whether you naturally think in lists or boards. Trello’s Free plan has clear ceilings—10 boards and 10 collaborators per Workspace—while Todoist Beginner limits users to five personal projects. Our review scores rate ease of use at 8.5 for Trello and 8 for Todoist, a small difference rather than a decisive advantage. If you need calendar and table layouts in Todoist, those are listed with Pro; Trello includes several additional views on Premium.
Questions people ask
What is better, Trello or Jira?
We can’t make a direct Trello-versus-Jira call from the available product information because it contains no Jira features or pricing. Trello is described here as a board-based organizer with integrations and automation. Compare Jira’s current plans and workflow features against those needs before switching.
What are the disadvantages of Trello?
Trello Free is capped at 10 boards and 10 collaborators per Workspace, with a 10 MB maximum file size. Standard costs $5 per user monthly with annual billing, and some partner Power-Ups require an extra subscription whose price is not listed. Premium is needed for the listed advanced views and admin features.
Is Trello good for ADHD?
The available information doesn’t establish whether Trello suits people with ADHD. Its boards can organize responsibilities, while Todoist offers natural-language task capture, recurring schedules, and Today and Upcoming views. The better fit depends on how you prefer to see and manage tasks; these product details are not medical guidance.
What are the disadvantages of using Todoist?
Todoist Beginner is limited to five personal projects, three filter views, 5 MB uploads, and one week of activity history. Pro costs $5 per month with annual billing or $7 monthly. The published review also says the paid upgrade can be harder to justify if you don’t want its newer features.