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It's a split decision.
Choose Instagantt for Gantt schedules, dependencies and workload planning; choose Todoist for lower-cost task management and natural-language capture. Instagantt’s Individual plan starts at $10/month annually ($12 monthly), while Todoist Pro starts at $5/month annually ($7 monthly). Todoist’s free Beginner plan allows five personal projects; Instagantt’s free tier is limited to one user and three Asana projects. Teams needing workload and portfolio views should compare each paid plan’s seat limits.
01Side by side
| Instagantt | Todoist | |
|---|---|---|
| Starting price | $10/month annually; $12 monthly | $5/month annually; $7 monthly |
| Free plan | 1 user; 3 Asana projects | 5 personal projects; 3 filters |
| Best for | Visual project schedules | Personal and team task lists |
| Core strength | Gantt charts and task dependencies | Natural-language task capture |
| Learning curve | Not published | Not published |
| Integrations/data | Asana bidirectional sync | Integrations not specified |
| Team/seat costs | $20/month annually; 3 collaborators included | $8/user/month annually |
| Support | Review support score: 5 | Review support score: 5.5 |
Instagantt Choose Instagantt if
- Choose Instagantt if you plan projects with Gantt charts.
- Choose Instagantt if task dependencies and critical paths matter.
- Choose Instagantt if you need team workload and portfolio views.
Todoist Choose Todoist if
- Choose Todoist if you want lower-cost task management.
- Choose Todoist if you prefer natural-language task capture.
- Choose Todoist if five free personal projects cover your needs.
02Pricing compared
Todoist is cheaper at the entry level. Its Beginner plan is free and allows five personal projects; Pro costs $5 per month billed annually or $7 monthly. Business costs $8 per user per month annually, or $10 monthly.
Instagantt’s free plan is narrower: one user, up to three Asana projects, and basic Gantt features. Individual costs $10 per month billed annually or $12 monthly. Teams costs $20 monthly per plan on annual billing or $24 monthly, with three collaborators included; each additional collaborator costs $8 monthly or $80 annually.
So the price gap is not just $5 versus $10: Todoist Pro is for one person, while Instagantt’s Teams plan includes shared project capacity and workload and portfolio views. Compare the seat limits against your actual team size before switching.
03Features and depth
These products organize work differently. Instagantt is built around visual project schedules: Gantt charts support task hierarchies, sections, subtasks, color-coded timelines, dependencies and critical-path identification. It also offers drag-and-drop scheduling, workload management, a Kanban board and portfolio view. Its AI Assistant can generate plans from plain-English descriptions; the listed AI inclusion is for the standalone Individual plan. Asana users can sync tasks, subtasks, assignees, dates and custom fields bidirectionally.
Todoist is centered on capturing and organizing tasks. It supports natural-language task entry, priorities, Today and Upcoming views, custom filters, due dates, recurring tasks, calendar view and templates. Teams get a shared space separate from personal tasks and projects. Todoist Assist helps turn scattered tasks into action plans.
Pick Instagantt when dependencies, timelines or workload planning are central. Pick Todoist when quick task capture and personal or shared to-do lists matter more. Todoist’s listed features do not include Gantt charts or workload views.
04Ease of use and learning curve
Todoist’s natural-language capture and Today or Upcoming views suit a task-first workflow: add a task, organize it, and set its timing. Its Beginner plan also gives individuals a way to start without paying, though it is capped at five personal projects.
Instagantt requires a more schedule-oriented way of organizing work. Sections, subtasks, dependencies, timelines and workload views offer more planning structure, but teams will need to decide how to represent projects and assignments in that structure. That is a feature-based expectation, not a claim from hands-on testing.
If you mainly need a personal list, Todoist is the simpler fit on paper. If you need to map task order and team capacity visually, Instagantt’s added structure is the point.
Questions people ask
How much is Instagantt?
Instagantt Individual costs $10 per month with annual billing or $12 billed monthly. Teams costs $20 per month annually or $24 monthly, with three collaborators included. Additional Teams collaborators cost $8 monthly or $80 annually each, according to the published pricing details.
Is Instagantt free?
Yes. Instagantt has a free plan for one user, limited to three Asana projects, with FS and SS dependencies, public snapshot links and bidirectional Asana sync. It is not a general unlimited-project free tier. Individual starts at $10 per month with annual billing.
What replaced the Gantt chart?
There is no single replacement in these product details. Instagantt offers both Gantt charts and a Kanban board, so teams can use schedule and board views. Todoist organizes tasks with lists, filters and calendar view, but its listed features do not include Gantt charts.
Which Microsoft Gantt chart software is best?
The published product information does not compare Microsoft Gantt tools, so we can’t name a best option from this comparison. It does establish that Instagantt is online Gantt chart software with dependencies and workload management; Todoist is a task manager, not a listed Gantt-chart product.