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It's a split decision.
Choose Todoist for lower-cost task management: Pro is $5 per month billed annually, while Business is $8 per user monthly billed annually. Its free Beginner plan caps users at five personal projects. Choose Asana when work needs shared project plans, dependencies, goals, or service workflows; Starter is $10.99 per user monthly billed annually, and Personal is limited to two users. Both offer free plans. Asana’s listed entry price is higher; Todoist is not a like-for-like replacement for broader work management.
01Side by side
| Asana | Todoist | |
|---|---|---|
| Starting price | $10.99/user/month, billed annually | $5/month, billed annually |
| Free plan | Personal: two users; unlimited tasks and projects | Beginner: five personal projects |
| Best for | Teams managing projects, goals, and workflows | Individuals and teams managing tasks |
| Core strength | Project plans, dependencies, and shared workflows | Task capture, organization, and scheduling |
| Learning curve | Ease-of-use score: 7 | Ease-of-use score: 8 |
| Integrations/data | 100+ free integrations listed | Integration count not published |
| Team/seat costs | Starter: $10.99/user/month, billed annually | Business: $8/user/month, billed annually |
| Support | Review score: 5/10 | Review score: 5.5/10 |
Asana Choose Asana if
- Choose Asana if teams need plans, owners, timelines, and dependencies.
- Choose Asana if goals and resource management matter.
- Choose Asana if service workflows span IT, HR, facilities, or legal.
Todoist Choose Todoist if
- Choose Todoist if you want a lower-cost paid task manager.
- Choose Todoist if personal projects and task filters are enough.
- Choose Todoist if shared team tasks matter more than broader work management.
02Pricing compared
Todoist has the lower listed entry price. Its Pro plan is $5 per month when billed annually, or $7 month to month. Business is $8 per user per month annually, or $10 month to month. The free Beginner plan allows five personal projects.
Asana Starter costs $10.99 per user per month billed annually, or $13.49 month to month. Advanced is $24.99 annually or $30.49 month to month. Its free Personal plan is limited to two users. Both products offer free plans, but their paid tiers serve different scopes: Todoist prices task management, while Asana’s plans include broader project and workflow capabilities. Asana Enterprise and Enterprise+ pricing is custom; additional AI Studio credit pricing is not published.
03Features and depth
Todoist centers on capturing and organizing tasks. It supports natural-language task entry, Today and Upcoming views, custom filters, due dates, recurring tasks, calendar view, and project templates. Todoist Assist can help turn scattered tasks into action plans. Business adds a shared team space, separate from personal tasks and projects.
Asana is positioned for shared work management: its Work Graph connects people, tasks, projects, goals, and dependencies. Teams can turn briefs into plans with owners and timelines, and use workflows for project delivery, service management, and client work. Advanced includes goals, resource management, and unlimited portfolios. Asana also describes AI Teammates working inside shared workflows, with enterprise controls for agent permissions and data access. Those are wider work-planning and governance needs than Todoist’s listed task features. If your team mainly needs lists and schedules, Asana’s extra scope may not justify its higher starting price; if dependencies, goals, or service workflows matter, Todoist is not a like-for-like substitute.
04Ease of use and learning curve
Todoist’s task-first setup is likely the simpler place to start if you mainly need to capture tasks, set dates, and sort work into views. Its Beginner plan is limited to five personal projects, so growing beyond basic use may mean upgrading. The review rates its ease of use 8 out of 10.
Asana’s projects, goals, dependencies, and workflow options give teams more planning structure, but that also means more concepts to set up and maintain. Its Personal plan supports only two users, making it a narrow free option for teams. The review rates Asana’s ease of use 7 out of 10. Choose based on the structure your work needs, not just which interface looks simpler.
Questions people ask
Which is cheaper, Asana or Todoist?
Todoist is cheaper at the listed entry level: Pro costs $5 per month billed annually, compared with Asana Starter at $10.99 per user per month billed annually. Todoist Business is $8 per user monthly with annual billing. Asana Personal and Todoist Beginner are both free, but their limits differ.
Can Todoist replace Asana?
It can replace Asana for teams that mainly need shared tasks, schedules, and projects. The published Todoist feature list focuses on task management and team collaboration. Asana additionally lists dependencies, goals, resource management, and service workflows, so Todoist is not a like-for-like replacement when those capabilities are required.
What are the free-plan limits?
Asana Personal is free for two users and includes unlimited tasks and projects. Todoist Beginner is free for individuals, with five personal projects, three filter views, 5 MB file uploads, and one week of activity history. The free plans therefore differ in both intended use and included limits.
Which is better for team project management?
Asana fits teams that need shared plans with owners, timelines, dependencies, goals, or service workflows. Todoist Business offers shared team workspaces and project capacity, but its listed features center on task organization and scheduling. Choose Todoist for lighter task coordination; choose Asana when the work needs broader planning structure.