We may earn a commission if you buy through links on this page. It never changes a score or a ranking. How we make money
If Wrike’s annual commitment or setup overhead feels like too much, the right replacement depends on what you still need. Asana and monday.com suit teams coordinating shared workflows; Trello is the lighter board-based option. For portfolio reporting, compare Smartsheet and Planview, but note that Planview pricing is not published. Our listing puts Wrike at $10 to start, with a free plan, so compare the plans and limits you’ll actually use before switching.
01Why people leave Wrike
Too much structure for portfolio-only use
A Reddit PMO thread describes wanting a temporary, independently maintained portfolio view. A full project-work system may be more than that job needs.
Annual commitment is a poor fit
Wrike suits teams prepared for annual subscriptions. That can be awkward if your tool choice is temporary or you need more flexibility.
Setup overhead gets in the way
Wrike’s listing flags setup overhead. In a Reddit discussion, commenters favor simpler options when all a PMO needs is project status and milestones.
02The alternatives, ranked by fit
- Cross-project workflows
AsanaAsanaChoose Asana if you still need structured coordination but want a different home for cross-project work. Its listing starts at $10.99 and includes a free plan; it is positioned for shared workflows, goals and dependencies. That makes it a close fit for teams coordinating work across groups, but compare higher tiers and custom enterprise pricing before moving.
Trade-off: Higher tiers and custom enterprise pricing need scrutiny.
7.0/10from
$10.99/mofree plan - PMO portfolio reporting
SmartsheetSmartsheetSmartsheet is listed for PMOs coordinating multiple projects, portfolio dashboards and resource planning across teams. It starts at $9. That makes it relevant if Wrike’s reporting and planning matter more than a lightweight task board. One Reddit commenter complained about Smartsheet dashboards, so weigh that report against your own reporting needs rather than assuming the switch will fix them.
Trade-off: Less compelling for simple, low-cost project tracking.
6.7/10from
$9/mo - Visual shared workflows
monday.commonday.comConsider monday.com if your team wants customizable shared workflows and visual dashboards. The listing starts at $8 and includes a free plan, making its entry price lower than Wrike’s listed $10 starting price. Check the seat price and plan limits before switching; a lower starting figure alone does not establish what your team’s bill will be.
Trade-off: Check seat pricing and plan limits.
6.5/10from
£8/mofree plan - Consolidating team tools
ClickUpClickUpClickUp may suit teams trying to bring projects, docs, chat and time tracking together. It starts at $9 and has a free plan, according to the listing. A Reddit commenter said their team chose it partly because project teams already used it and hoped reporting would integrate smoothly. The listing also flags user reports of complexity and reliability concerns.
Trade-off: Users report complexity and reliability concerns.
6.7/10from
$9/mofree plan - Simple visual boards
TrelloTrelloTrello is the clearest option here if Wrike feels like too much system for a small team or a temporary portfolio view. It is a board-based task manager, starts at $5 and has a free plan. In a Reddit PMO thread, commenters suggested Trello for one-card-per-project portfolio tracking; that is a user suggestion, not a promise of built-in portfolio reporting.
Trade-off: Board-based tracking may not suit deeper reporting needs.
7.3/10from
$5/mofree plan - Enterprise portfolio planning
PlanviewPlanviewPlanview is listed for large enterprises coordinating portfolios, modeling capacity and investment trade-offs, and connecting strategy to outcomes. That makes it a possible shortlist for organizations that need more than task tracking. Pricing is not published, and the listing flags rough user reports, so treat it as a cautious option rather than a straightforward cost-saving replacement.
Trade-off: Pricing is not published; user reports are rough.
4.8/10from
Custom
03Side by side
| Tool | Score | From | Free plan | Best for |
|---|---|---|---|---|
 Wrike Wrike (current) | 7.1 | $10/mo | Yes | Teams coordinating cross-functional projects |
| Asana Asana | 7.0 | $10.99/mo | Yes | Teams coordinating cross-project work |
| Smartsheet Smartsheet | 6.7 | $9/mo | No | PMOs coordinating multiple projects |
| monday.com monday.com | 6.5 | £8/mo | Yes | Teams building shared workflows |
| ClickUp ClickUp | 6.7 | $9/mo | Yes | Teams consolidating work tools |
| Trello Trello | 7.3 | $5/mo | Yes | Individuals and small teams |
| Planview Planview | 4.8 | Custom | No | Large enterprises coordinating portfolios |
Questions people ask
Which Wrike alternative is best for a small or temporary portfolio?
Trello is a reasonable place to start if you want visual boards and a lightweight task manager: it starts at $5 and has a free plan. In one Reddit PMO discussion, commenters suggested using one Trello card per project for portfolio status. That is a community suggestion, not a guarantee of portfolio reporting features.
Which alternative has the lowest listed starting price?
Among these picks, Trello has the lowest listed starting price at $5 and a free plan. Planview pricing is not published. These are starting prices, not like-for-like quotes, so compare the plan limits and seat costs that apply to your team before treating one as cheaper.
Which Wrike alternative is closest to portfolio planning?
Smartsheet is listed for PMOs, portfolio dashboards and resource planning across teams. Planview targets large enterprises coordinating portfolios and modeling capacity and investment trade-offs, but its pricing is not published and the listing flags rough user reports. Compare both against the reporting and planning your organization actually needs.