Clockify review

Clockify is time-tracking and timesheet software for recording work across projects. You can start and stop a timer as you work, or enter hours in a weekly timesheet. Project reports help teams review and export tracked time.

It also reaches beyond basic time logs. The product includes an auto tracker for apps and websites, invoicing from billable time, and tools for scheduling, attendance, budgeting, and team management. Which of those features you get depends on your plan: for example, invoicing is listed on Standard, while scheduling and forecasting are on Pro.

That makes Clockify a broader operations tool than a simple stopwatch. But teams that only need to start and stop a timer may find some of its added functions unnecessary. One Reddit thread includes a freelancer who called Clockify bloated for that basic use, while other commenters said they use it mainly to track billable hours.

The free plan covers the basics for individuals and small teams: the pricing page lists up to five users, unlimited time tracking, the timer and timesheet, mobile and desktop apps, and reports. That is a useful starting point if your team fits under the cap and does not need paid features.

Paid plans add capabilities in steps, rather than requiring every team to buy the top tier. According to the pricing page:

• Basic starts at $3.99 per seat per month with annual billing, or $4.99 month to month. It adds time entry for others, kiosk, time audit, project templates, and imports.
• Standard is $5.49 per seat per month annually, or $6.99 month to month. It adds time off, invoicing, recurring invoices, timesheet approval, attendance, overtime, and QuickBooks integration.
• Pro is $7.99 annually, or $9.99 month to month, and adds scheduling, forecasting, expenses, labor costs, budgets, estimates, and GPS tracking.

A commenter on r/webdev described a simple billable-time workflow: create a project, set an hourly rate, select the project, mark time billable, and run the timer.

The free plan’s five-user ceiling is the main constraint for growing teams. It includes reports, but several useful workflows sit behind paid plans: adding time for other people starts at Basic; invoicing and timesheet approval require Standard; scheduling and budgets require Pro. The $3.99 starting price is the annual-billing equivalent for Basic, per seat; month-to-month costs more, at $4.99 per seat. Check the billing basis before comparing it with another tool.

Access controls cost more still: Enterprise is $11.99 per seat monthly with annual billing, or $14.99 month to month. The CAKE.com bundle is $12.99 annually or $15.99 month to month per seat, and the pricing page says Clockify data regions are excluded from that bundle. Kiosk is also a paid add-on on paid plans, with listed rates ranging from $0.79 to $2.99 per seat monthly depending on plan and billing term.

A Reddit user looking for an alternative said parts of their free-plan workflow had changed, but did not identify which features. Treat that as a prompt to confirm your required features and export options before switching, not proof of a specific plan change.

Clockify’s Free plan costs $0 and includes up to five users, unlimited time tracking, timesheets, apps and reports. The cap matters: teams above five need a paid plan. Basic starts at $3.99 per seat monthly with annual billing, or $4.99 month to month. It adds administration tools such as time audit and adding time for others, but not invoicing or time off.

Standard costs $5.49 annually or $6.99 monthly per seat. That’s the first tier listed with invoicing, timesheet approval and time off. Pro is $7.99 annually or $9.99 monthly, adding scheduling, budgets and labor costs. Enterprise rises to $11.99 annually or $14.99 monthly for access controls such as SSO and SCIM. The Productivity Suite bundle is $12.99 annually or $15.99 monthly per seat.

Rates are per seat; annual prices are monthly equivalents, and month-to-month costs more. Kiosk can also add $0.79–$2.39 per seat monthly with annual billing, depending on plan, or $0.99–$2.99 month to month.

The published material lists importing time and users as a Basic feature, but it doesn’t explain which historical records, fields or file formats that covers. Before switching, confirm that your current data can be imported as needed. Clockify’s project reports can export tracked time, according to the product information here; export formats and whether other account data can be exported are not specified.

The clearest reasons to reconsider in the published details are the five-user Free cap and paid gates: invoicing starts on Standard, while scheduling and budgets start on Pro. Those limits may matter as a team grows or needs more than basic tracking. We don’t have Reddit posts in the published material, so we can’t responsibly claim these are common reasons users leave. Contract terms, cancellation rules and any technical lock-in are also not documented here. Check those details, plus your import and export requirements, before moving a team’s time records.