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Paid plans start at $4.16/mo.
Resource Guru starts at $4.16 per person per month on annual billing, or $5 monthly, according to its pricing page checked November 7, 2026. Blackbelt costs $6.67 annually or $8 monthly; Master costs $10 annually or $12 monthly. Annual billing is advertised as two months free. There is no free plan, and a free-trial term is not published. The listed per-person rates are not the whole bill: extra resources and placeholders can add charges.
01Every plan, line by line
| Plan | Billed annually | Billed monthly | Built for |
|---|---|---|---|
| Grasshopper | $4.16 | $5 | Teams needing scheduling without reports |
| Blackbelt | $6.67 | $8 | Teams needing reports and timesheets |
| Master | $10 | $12 | Teams needing security and phone support |
| Enterprise | — | Quote | Organizations needing rollout and governance |
Add-ons and overages
- Other resources: $2.50 each on Grasshopper, $4 each on Blackbelt, and $6 each on Master.
- Additional placeholders cost the account’s per-person rate.
What a team pays per month
| Plan | 1 seat | 5 seats | 10 seats | 25 seats |
|---|---|---|---|---|
| Grasshopper | $4.16 | $20.80 | $41.60 | $104 |
| Blackbelt | $6.67 | $33.35 | $66.70 | $166.75 |
| Master | $10 | $50 | $100 | $250 |
02What the plan grid doesn't tell you
Extra resources
The pricing page lists add-on resource charges of $2.50 each on Grasshopper, $4 on Blackbelt, and $6 on Master.
Additional placeholders
Placeholders beyond the included allowance cost the account’s per-person rate.
Enterprise pricing
Enterprise has custom pricing and contracts; the pricing page does not publish a rate.
03Which plan should you buy?
| If you are… | Get | Why |
|---|---|---|
| Teams needing basic scheduling | Grasshopper | It includes unlimited projects and clients, but no reports or timesheets are listed. |
| Teams needing reports and timesheets | Blackbelt | It adds timesheets, customizable reports, 10 custom fields, and 90 days of activity history. |
| Teams needing SSO or phone support | Master | It includes SSO, phone support, unlimited activity history, and unlimited custom fields. |
04Is Resource Guru worth the money?
Resource Guru can justify its per-person pricing if your team needs scheduling plus capacity views, leave, timesheets, or reporting: the plan grid separates basic scheduling from reporting and higher-tier security and support. But it is a weaker fit if you need a free entry point or a predictable flat fee. Count extra resource and placeholder charges before comparing annual rates; Enterprise pricing is custom, so larger rollouts need a quote.
Resource Guru pricing FAQ
How do I calculate resource utilization rate?
The published product information says Resource Guru reports include billable utilization, but it does not publish a utilization formula in the pricing details. Before relying on the number, confirm which hours count as capacity and whether your team measures billable hours against available or scheduled hours.
What is the typical cost of scheduling software?
The published material does not provide an industry-wide average. Resource Guru’s listed annual rates range from $4.16 per person monthly on Grasshopper to $10 on Master; monthly rates are $5 to $12. Enterprise pricing is custom, and add-ons may increase the bill.
Is Resource Guru free?
No free plan is listed in the pricing information checked November 7, 2026. A free-trial term is not published there either. The lowest listed price is $4.16 per person per month with annual billing, or $5 per person monthly.
What is the best resource scheduling software?
There is no single best choice for every team. Resource Guru is worth considering if you want resource scheduling with capacity planning, leave management, timesheets, or reports. Its per-person pricing and paid add-ons may be a poor fit if you need a free option or flat-fee pricing.