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Resource Guru starts at $4.16, but it has no free tier, according to our comparison. If you want to plan capacity across teams, Smartsheet is the closest fit in this shortlist; Teamwork.com is worth a look for client teams forecasting from logged hours. For a more general workflow tool, consider monday.com or Asana. Their listed starting prices range from $5 to $10.99, and several have free plans. None should be treated as a like-for-like replacement without checking your scheduling needs.
01Why people leave Resource Guru
No free tier
A Reddit poster looking to replace a spreadsheet called out Resource Guru's lack of a free tier. Our comparison lists it from $4.16.
A per-user fee may not fit
One small-company buyer wanted an alternative without a per-user fee. The thread does not confirm Resource Guru's billing structure, so check its current pricing before switching.
Self-hosted options are hard to find
A Reddit user asked for a self-hosted replacement; one reply said they never found one. That is one thread, not proof that no options exist.
02The alternatives, ranked by fit
- Resource planning teams
SmartsheetSmartsheetSmartsheet is the closest match here if your reason for leaving is planning resources across teams rather than managing individual task lists. Our comparison also points to portfolio dashboards and PMO coordination. Its listed starting price is $9, with no free plan noted in the comparison. Check whether its structured approach fits your team before moving.
Trade-off: Less compelling for simple, low-cost project tracking.
6.7/10from
$9/mo - Client team capacity
Teamwork.comTeamwork.comTeamwork.com is a stronger candidate if you schedule staff around client work: our comparison highlights capacity planning and forecasting from logged hours. It also lists agency project-margin tracking, which Resource Guru's summary does not. The listed starting price is $9.99, and a free plan is available, but check seat minimums and plan caps before calculating your total.
Trade-off: Minimum seats and plan caps can raise the bill.
7.2/10from
$9.99/mofree plan - Visual shared workflows
monday.commonday.comChoose monday.com if you want to move from a resource scheduler to customizable shared workflows with visual dashboards. Our comparison lists marketing and operations teams among its best-fit users, plus a free plan and a starting price of $8. That makes it a plausible option when visibility matters more than keeping a dedicated scheduling setup—but confirm the seat price and plan limits first.
Trade-off: Check seat pricing and plan limits before moving.
6.5/10from
£8/mofree plan - Cross-project coordination
AsanaAsanaAsana fits teams that need to coordinate work across projects, track goals and manage dependencies. That makes it a possible switch if your Resource Guru setup is part of a wider workflow problem, not just a calendar problem. Our comparison lists a free plan and a starting price of $10.99. Review the higher tiers and enterprise pricing before committing.
Trade-off: Higher tiers and enterprise pricing need scrutiny.
7.0/10from
$10.99/mofree plan - Consolidating work tools
ClickUpClickUpClickUp is worth considering if you want projects, docs, chat and time tracking together rather than a standalone resource scheduling tool. Our comparison lists a free plan and a starting price of $9, with project flexibility as a fit for small teams. That breadth may be useful, but it is not a direct promise of Resource Guru-style scheduling.
Trade-off: Users report complexity and reliability concerns.
6.7/10from
$9/mofree plan - Simple visual boards
TrelloTrelloTrello is the low-cost option in this shortlist for individuals and small teams that prefer visual boards. Our comparison lists a free plan and a starting price of $5, plus automation and integrations. It may work if a board is enough to organize assignments at a glance, but the comparison does not position it as a capacity-planning tool.
Trade-off: Board-based task management is not the same as capacity planning.
7.3/10from
$5/mofree plan
03Side by side
| Tool | Score | From | Free plan | Best for |
|---|---|---|---|---|
 Resource Guru Resource Guru (current) | 7.3 | $4.16/mo | No | Teams scheduling people and equipment |
| Smartsheet Smartsheet | 6.7 | $9/mo | No | PMOs coordinating multiple projects |
| Teamwork.com Teamwork.com | 7.2 | $9.99/mo | Yes | Agencies tracking project margins |
| monday.com monday.com | 6.5 | £8/mo | Yes | Teams building shared workflows |
| Asana Asana | 7.0 | $10.99/mo | Yes | Teams coordinating cross-project work |
| ClickUp ClickUp | 6.7 | $9/mo | Yes | Teams consolidating work tools |
| Trello Trello | 7.3 | $5/mo | Yes | Individuals and small teams |
Questions people ask
Which Resource Guru alternative is best for resource planning?
Smartsheet is the clearest fit in this shortlist for organizations planning resources across teams and PMOs coordinating projects. Teamwork.com is another option for client teams planning staff capacity and forecasting from logged hours. Our comparison does not establish that either matches Resource Guru feature for feature, so check your scheduling requirements.
Which alternatives have a free plan?
Our comparison lists free plans for Asana, monday.com, Trello, ClickUp and Teamwork.com. It does not list a free plan for Resource Guru, and one Reddit thread also calls out that gap. Check each product's current plan limits before moving work; a free plan does not necessarily cover your team's needs.
Is there a flat-fee alternative to Resource Guru?
One Reddit poster specifically asked for an option that was not priced per user, but the published material does not confirm Resource Guru's billing structure or which alternatives offer flat-fee pricing. The listed starting prices are not enough to determine the final bill. Check each vendor's seat rules and plan limits before choosing.