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For most buyers, Ecotrak is the first option to investigate: it has a free plan and is positioned for teams with up to 10 locations, though paid pricing and user sentiment are unclear. Maintenance Connection is a stronger fit when asset, inventory and compliance workflows matter, but its three-user minimum and paid mobile add-on can raise costs. ResQ scores highest, yet its $250 starting price makes sense mainly for operators that use repairs regularly. We rank public value and stated fit ahead of score alone.
Quick picksThe shortlist
- EcotrakEcotrakBest overall · Free
Maintenance ConnectionMaintenance ConnectionBest for Compliance · $110/mo
ResQResQBest for Repair-heavy Sites · $250/mo
NetFacilitiesNetFacilitiesBest for Work Orders · Custom- Hippo CMMSHippo CMMSBest for Small Sites · $35/mo
EquipsEquipsBest for Vendor Coordination · Custom
01Compared at a glance
| Tool | Score | From | Free plan | Trial |
|---|---|---|---|---|
| EcotrakEcotrak | 6.0 | Free | Yes | — |
| Maintenance ConnectionMaintenance Connection | 6.5 | $110/mo | No | — |
| ResQResQ | 6.8 | $250/mo | No | — |
| NetFacilitiesNetFacilities | 6.0 | Custom | No | — |
| Hippo CMMSHippo CMMS | 5.8 | $35/mo | No | 21 days |
| EquipsEquips | 5.8 | Custom | No | — |
02The picks, in detail
- Best overall
EcotrakEcotrak
Ecotrak takes the top spot for buyers who want to start with a free plan. It is positioned for teams with up to 10 locations, and its tools cover work orders, vendors and assets. The catch is material: paid-plan prices and user sentiment are unclear, so confirm plan limits and upgrade costs before standardizing on it.
What works
- Build is listed at $0 per month
- Build includes up to 10 locations
- All listed plans include unlimited work orders
What doesn't
- Grow pricing is not published
- Scale pricing is not published
- Toolkit prices are not published
- Best for ComplianceMaintenance ConnectionMaintenance Connection
Maintenance Connection earns second place for teams that need asset and inventory management alongside compliance workflows. Its listed starting price is $110, lower than ResQ’s $250, but that headline price is not the whole bill: it has a three-user minimum and a paid mobile add-on. Check both costs against your team size before comparing options.
What works
- Work order and preventive maintenance tools
- Asset and spare-parts tracking
- Mobile features include offline access and scanning
What doesn't
- Professional requires at least three users
- Mobile add-on costs extra per user
- Mobile add-on has a one-year minimum contract
- Best for Repair-heavy SitesResQResQ
ResQ has the highest our score and combines repairs with maintenance, which suits multi-site operators handling frequent fixes and teams building preventive plans. The price starts at $250, however, and the value case depends on using repairs regularly because repair costs are bundled. Buyers who need maintenance software alone should compare lower-cost or free entry points first.
What works
- Covers refrigeration, HVAC, electrical, cooking, plumbing and general repair
- Tracks equipment details, warranties and repair history
- Online booking and facilities management platform
What doesn't
- ResQ Plus costs $250 per facility every month
- The savings guarantee requires at least $500 in monthly repairs
- ResQ Maintain and ResQ Protect require custom quotes
- Best for Work OrdersNetFacilitiesNetFacilities
NetFacilities covers work orders, recurring maintenance, assets, vendors and keys, making it a reasonable shortlist option for facilities teams with those needs. Its weakness is purchasing clarity: pricing is custom quote only in the published information, so we cannot compare its value against options with listed starting prices. Ask for a quote that spells out users, sites and included tools.
What works
- Handles work-order submission, review, approval and assignment
- Automatically generates work orders for scheduled maintenance
- Tracks material use and inventory costs
What doesn't
- Starting price is not published
- Pricing is provided by custom quote
- Monthly and annual billing terms are not published
- Best for Small Sites
Hippo CMMSHippo CMMS
Hippo CMMS offers mapped facility equipment, parts and preventive-maintenance tools, with a listed starting price of $35. That makes it worth checking for a small site with straightforward maintenance needs. The caution is availability: the published information says to confirm the product is still available before budgeting for a switch. Do that before comparing its price with current alternatives.
What works
- Work orders include task assignment and labor tracking
- Preventive maintenance supports calendar and meter schedules
- Equipment histories and inspection records are included
What doesn't
- Starter costs at least $70 monthly for two users
- Starter caps inventory at 100 equipment items
- Plus costs $55 per user monthly
- Best for Vendor CoordinationEquipsEquips
Equips is aimed at organizations with many facilities that coordinate maintenance vendors and track contracts and repair costs. The published description makes it look capable, but pricing is quote-only and there is little public evidence about the buying experience. Keep it on the shortlist when those workflows fit, but request a scoped quote before treating it as comparable.
What works
- Work orders cover scope, scheduling, assignments and outcomes
- Preventive maintenance schedules and reporting are included
- Inventory management tracks physical inventory across the company
What doesn't
- Starting price is not published
- Monthly and annual rates are not published
- Plan-by-plan pricing details are not published
03How we chose
We weigh published pricing, plan limits, product documentation and Reddit sentiment because they show likely costs, constraints and user-reported friction. The published materials name ResQ, Maintenance Connection, Ecotrak, Equips, Hippo CMMS and NetFacilities, but include no pricing pages, plan caps, documentation excerpts or Reddit posts. We therefore cannot verify current prices or product-specific limits, or rank these tools on those details. We do not claim hands-on testing; confirm terms and capabilities with each vendor before switching.
04Choose around the maintenance workflow, not the feature list
Start by mapping how requests become completed work at your facilities. List who reports an issue, who approves it, how technicians receive assignments, and where asset history is kept. Then check whether a system can support that process without making routine jobs harder to track.
- Work orders: Can staff create, assign, prioritize and close requests with a clear record of status?
- Preventive maintenance: Can you schedule recurring work and see what is due or overdue?
- Assets and facilities: Can you organize equipment and locations in a way that matches your portfolio?
Ask vendors to show how a typical repair moves through the system. The published material does not establish which of the six products supports any specific workflow, so verify features in current product documentation.
05Compare the full cost and switching effort
Do not compare software on a headline price alone. Ask each vendor for a written quote and clarify what affects the total: number of users, sites or assets, required modules, onboarding, support and any contract term. The published material does not include current prices or plan limits for ResQ, Maintenance Connection, Ecotrak, Equips, Hippo CMMS or NetFacilities, so treat those figures as unverified until confirmed.
Before switching, identify where asset records, open work orders and maintenance schedules live, and ask what can be imported. Confirm whether historical records come across and what your team must clean up manually. A short workflow review with technicians and facility managers can expose missing requirements before a contract makes the change harder.
Questions people ask
What does maintenance management software do?
It helps organizations keep track of assets, plan preventive maintenance and manage work orders across facilities. Specific capabilities vary by product and plan. Check current product documentation to confirm that a tool supports your workflows, reporting needs and locations.
How should we compare maintenance software pricing?
Request written quotes using the same assumptions for users, facilities and assets. Ask about plan limits, onboarding, support, contract terms and add-on costs. Current prices and caps for the six products are not available on the vendor's site, so confirm them with vendors.
What is preventive maintenance?
Preventive maintenance is planned work intended to keep equipment in service, rather than waiting for a failure or repair request. When evaluating software, check whether schedules can reflect your maintenance intervals and whether staff can track due and completed work.
What should we prepare before switching systems?
Inventory your assets, locations, open work orders and recurring maintenance schedules. Ask the new vendor what data can be imported, what format it needs and whether historical records transfer. Confirm responsibilities and timing before setting a cutover date.