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Craft combines documents, tasks, calendars and whiteboards, but its free plan is tight and its Team plan has a minimum. The right replacement depends on what you actually use: Notion is the closest broad shared-workspace option in this list, while Slab focuses on company knowledge and Scribe on workflow guides. Prices start at $6.67 for Slab and $9.50 for Notion, both with free plans, according to the published pricing information.
01Why people leave Craft
The free plan feels too tight
Craft has a free plan, but the published pricing summary describes it as tight. It does not specify which limits are most likely to get in your way.
Your team hits a pricing threshold
Craft has a Team minimum. If you need shared work but do not meet that minimum, compare alternatives with listed free plans.
You only need part of the suite
Craft combines docs, tasks, calendars and whiteboards. If your main need is a knowledge base, workflow guide or specialized writing tool, a narrower option may fit better.
02The alternatives, ranked by fit
- Flexible team workspace
NotionNotionNotion is the closest broad alternative here for teams that want shared notes and project information in one workspace. It also targets teams interested in AI-assisted workflows. The listed starting price is $9.50, with a free plan. Compared with Craft’s combination of docs, tasks, calendars and whiteboards, Notion is the strongest fit in this list for flexible shared work.
Trade-off: Its flexibility can create extra work if your team does not keep the workspace organized.
7.0/10from
€9.50/mofree plan - Company knowledge base
SlabSlabSlab is a better fit if your Craft use centers on shared company knowledge rather than planning with notes. It has a free plan and a listed starting price of $6.67. That makes it a lower-priced starting point than Craft’s $5 entry price only if your needs fit its knowledge-base focus; check the plan limits and annual commitment before switching.
Trade-off: It is focused on knowledge sharing, not Craft’s mix of tasks, calendars and whiteboards.
7.0/10from
$6.67/mofree plan - Repeatable workflow guides
ScribeScribeScribe suits teams that use Craft to document processes and want to turn repeatable work into guides. It can also fit solo consultants making how-to material or teams sharing guides through systems they already use. The listed starting price is $13, with a free plan. Check the seat minimum before comparing its cost with Craft.
Trade-off: Price the seat minimum before switching; it is aimed at guides, not a broad notes workspace.
7.4/10from
$13/mofree plan - Salesforce documents
QuipQuipQuip is worth considering when Craft documents need to live alongside Salesforce work. The listed product combines documents, sheets and chat, and it supports process templates. Its listed starting price is $10. That makes it a more specific choice than Craft: the case is strongest for Salesforce teams, not people seeking a general-purpose notes and planning space.
Trade-off: It is positioned for Salesforce use; the published information lists no free plan.
6.3/10from
$10/mo - Shared LaTeX writing
OverleafOverleafOverleaf is a focused replacement if your Craft documents are research papers or other LaTeX writing. It supports shared LaTeX editing in a browser and targets researchers, students and teams using article templates. The listed starting price is $8.25, with a free plan. It is not a general workspace replacement, so choose it for writing needs rather than Craft’s full tool mix.
Trade-off: Keep a local compile option for work that cannot wait.
7.5/10from
$8.25/mofree plan - AI-focused workspace
FYIFYI
FYI may suit individuals who want an AI agent or need free file storage. It has a free plan, but the published information does not publish a starting price, so the cost of using it as a full collaboration-suite replacement is unclear. Compare it only if those specific needs matter more than replacing Craft’s documents, tasks, calendars and whiteboards together.
Trade-off: Pricing detail is too limited to judge it as a full collaboration-suite replacement.
6.0/10from
Freefree plan
03Side by side
| Tool | Score | From | Free plan | Best for |
|---|---|---|---|---|
 Craft Craft (current) | 7.4 | $5/mo | Yes | Writers who plan alongside their notes |
| Notion Notion | 7.0 | €9.50/mo | Yes | Teams consolidating notes and project information |
| Slab Slab | 7.0 | $6.67/mo | Yes | Teams centralizing company knowledge |
| Scribe Scribe | 7.4 | $13/mo | Yes | Teams documenting repeatable workflows |
| Quip Quip | 6.3 | $10/mo | No | Salesforce teams embedding live documents |
| Overleaf Overleaf | 7.5 | $8.25/mo | Yes | Researchers co-writing LaTeX documents |
| FYI FYI | 6.0 | Free | Yes | Individuals who want an AI agent |
Questions people ask
What is the closest Craft alternative for a team?
Notion is the closest broad shared-workspace option among these picks. It is described as a workspace for teams consolidating notes and project information, with a free plan and a listed starting price of $9.50. Its flexibility can also create extra work, so it is not automatically a simpler replacement for Craft.
Is there a free alternative to Craft?
Notion, Scribe, Overleaf, Slab and FYI are listed with free plans. The published information does not give the specific limits for those plans, so compare their current plan details against what you use in Craft before moving your work.
Which Craft alternative is best for writing?
It depends on the kind of writing. Overleaf is built for shared LaTeX work, while Scribe is aimed at repeatable workflow guides. For general team documents and project information, Notion is the broadest fit in this list. Their listed starting prices range from $8.25 for Overleaf to $13 for Scribe.