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Most buyers should pick Craft.
Choose Craft if your work centers on documents, embedded tasks, calendars, and whiteboards, and its space-based organization fits. Its Starter plan is free but capped at 1,500 blocks and 1 GB; Team costs $5 per member monthly with a three-member minimum. Choose Notion if your priority is a shared team system of record, cited answers, and AI agents. Its free plan has 5 MB uploads and limited AI, while paid per-member prices have unstated billing cadence.
01Side by side
| Craft | Notion | |
|---|---|---|
| Lowest listed paid plan | Plus €8/month; Team $5/member/month, three-member minimum | Plus €9.50/member/month; billing cadence not stated |
| Free plan | 1,500 blocks, 1 GB storage, one Personal Space | 5 MB uploads, 7-day history, limited AI trial |
| Best for | Documents, notes, tasks, calendars, creative projects | Shared team information, cited answers, AI agents |
| Core strength | Documents connected to tasks, calendars, whiteboards | Team system of record with cited answers |
| Learning curve | Ease-of-use review score: 8 | Ease-of-use review score: 6 |
| Integrations / data | Integrations not specified; spaces, folders, tags, collections | System of record; answers include citations |
| Team / seat costs | $5/member/month; three-member minimum; three included | Plus €9.50/member/month; billing cadence not stated |
| Support | Review support score: 5 | Review support score: 4 |
Craft Choose Craft if
- Choose Craft if documents and planning belong in one workspace.
- Choose Craft if you want tasks embedded in documents.
- Choose Craft if a $5-per-member Team plan fits your group.
Notion Choose Notion if
- Choose Notion if your team needs a shared system of record.
- Choose Notion if cited answers are a priority.
- Choose Notion if you want AI agents for work automation.
02Pricing compared
Craft has a free Starter plan with 1,500 blocks and 1 GB of storage. Plus costs €8 per month, or €6.40 per month billed yearly, and includes unlimited content and storage. Team is $5 per member monthly, with a three-member minimum and three members included in the base; no annual Team price is listed. Notion Free is also available, but limits uploads to 5 MB and includes only a limited AI trial. Notion Plus is €9.50 per member monthly and Business is €19.50; the pricing page does not say whether those rates require monthly or annual billing. So the listed entry price is lower for Craft Plus, but compare the currencies and billing terms before switching. Both offer custom-priced enterprise plans.
03Features and depth
Craft brings documents, notes, embedded tasks, calendars, reminders, whiteboards, and structured collections into one workspace. Its organization options include spaces, folders, tags, and collections, and it supports publishing and sharing documents. That makes it a fit when the work itself is centered on writing, planning, and organizing ideas together. The Starter plan’s block and storage caps matter if you expect a large library; Plus removes those content and storage limits, according to the published plan details.
Notion is positioned as a shared system of record for team information, with answers that include citations. Its homepage also highlights AI agents for automating work, including product-feedback triage, support-ticket resolution in Slack, and weekly reporting. The published plan details list forms, charts, page history, database permissions, and SSO across paid tiers. Notion therefore has a stronger stated emphasis on shared team information and automation; Craft’s listed strengths are its document-centered planning tools. The sources do not establish that either product replaces every other tool in a team’s stack.
04Ease of use and learning curve
Craft’s feature set is organized around documents, tasks, calendars, and whiteboards, so it is the more direct fit if those are the core of your work. It also offers several ways to organize content, including spaces, folders, tags, and collections. Whether that structure feels simpler depends on how your team works.
Notion’s flexibility can be useful for a shared system of record, but the published review warns that flexibility can become extra work if a team does not keep it under control. That is a real switching consideration: agree on how information will be organized before moving a team’s workflows. The reviews score Craft 8 for ease of use and Notion 6, but those scores do not tell us how either will fit your setup.
Questions people ask
Is Craft cheaper than Notion?
The listed Craft Plus price is €8 monthly, or €6.40 monthly billed yearly. Notion Plus is listed at €9.50 per member monthly, but its pricing page does not state the billing cadence. Craft Team is $5 per member monthly with a three-member minimum, so currency and team size affect the comparison.
Which is better for teams, Craft or Notion?
Notion is the clearer match if your priority is a shared team system of record, cited answers, and AI agents. Craft Team includes shared spaces and costs $5 per member monthly, with a three-member minimum. Choose based on whether your team needs those Notion functions or Craft’s documents, tasks, calendars, and whiteboards.
Does Craft or Notion have a better free plan?
Craft Starter includes 1,500 blocks, 1 GB of storage, one Personal Space, and about 20 AI sessions lifetime. Notion Free includes 5 MB maximum file uploads, seven-day page history, 10 external guests, and a limited AI trial. Which limit matters more depends on what you store and how you use AI.
Can Craft replace Notion?
Craft can cover documents, embedded tasks, calendars, reminders, whiteboards, structured collections, and publishing. Notion is positioned around shared team information, cited answers, and AI agents. The published details do not establish one-for-one feature parity, so compare the workflows and limits your team actually relies on before switching.