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The bottom line
A straightforward visual inventory tool, but item limits and pricing complaints can complicate staying with it.
Sortly covers the basics well: folders, custom fields, photos, barcode and QR scanning, low-stock alerts, and reports. The free plan is limited to 100 items, one user, and two active jobs; paid plans start at $49 monthly or $24 per month with annual billing, according to the pricing page.
The bigger concern is what happens as your inventory or team grows. Higher tiers raise the item and user caps, while features such as purchase orders, role permissions, and QuickBooks Online integration are tier-specific. Reddit users describe sharp renewal increases and say Sortly can become expensive, so confirm your renewal price and plan limits before committing.
Good fit if
- Teams that prefer visual inventory folders
- Small operations tracking items across locations
- Users who need mobile barcode scanning
Skip it if
- Businesses with large inventories on a tight budget
- Teams needing many user licenses at low cost
- Buyers wary of renewal price uncertainty
ScoresHow it rates
What works
- Organizes items into folders by location or type
- Supports custom fields and item photos
- Scans barcodes and QR codes in the app
- Provides low-stock alerts and inventory reports
- Offers a free plan for up to 100 items
What doesn't
- Free plan allows only one user and two active jobs
- Advanced starts at $49 monthly or $24 annually
- Item and user limits vary by paid plan
- Purchase orders start with the Ultra plan
- Reddit users report steep price increases
01What Sortly actually does
Sortly is inventory software for organizing and tracking items, supplies, materials, tools, and other assets across locations. It works on mobile, desktop, and tablet, with cloud syncing so teams can access inventory in the app or on a computer.
The core setup is visual: sort items into folders by location, type, or other categories, then add photos and custom fields for details your team needs to track. The app supports barcode and QR code scanning for inventory counts, plus low-stock alerts. Reports can show item, folder, and user history, with custom PDF or CSV exports.
Sortly is aimed at teams that want a shared inventory system without needing to build one from scratch. Its plans put limits on unique items, user licenses, and active jobs, so the right fit depends partly on how much inventory and how many people you need to manage.
02Where Sortly is strong
Sortly’s clearest strength is a visual, folder-based way to organize inventory. Teams can group items by location or type, attach photos, and add custom fields for details that do not fit a basic item record. Barcode and QR code scanning can speed up counts, while low-stock alerts help flag items that need attention. Reports cover item, folder, and user history, and can be exported as PDF or CSV.
The entry plans include scanning-related features, though the label limits differ:
- Free: 100 unique items, 1 user license, and 2 active jobs.
- Advanced: 500 unique items, 2 user licenses, 5 active jobs, and unlimited QR code label creation. The pricing page lists it at $49 monthly or $24 per month with yearly billing.
- Ultra: 2,000 unique items, 5 user licenses, 10 active jobs, unlimited QR code and barcode label creation, and purchase orders. It is listed at $149 monthly or $74 per month yearly.
That makes Sortly’s capabilities easy to map against a team’s workflow before switching. A Reddit user who had used it for more than five years praised its folders, custom fields, and photos for tracking thousands of items.
03Where it falls short
The item and user caps can make the lower plans poor fits as a team grows. Free stops at 100 unique items and one user; Advanced at 500 items and two users; Ultra at 2,000 items and five users. Premium costs $299 monthly or $149 per month yearly for 5,000 items and 8 users. Enterprise starts at 10,000 items and 12 users, but its price is not published. Advanced and Ultra also cap active jobs at 5 and 10; Premium allows 15, while Enterprise lists unlimited jobs.
Price is the sharper concern in user discussions. One Reddit user reported an annual bill rising from $1,413 to $5,853, with roughly two weeks’ notice before the new rate took effect. Other posters described increases from about $350 to over $1,400 a year, or said the software had become too expensive. These are individual reports, not a published standard increase, but they make renewal terms worth checking.
The pricing page lists annual-billing prices with a 50% first-year discount and 20% off yearly plans after that. A lower annual rate may not be the long-term rate to budget around.
04Sortly pricing: what you'll actually pay
Sortly has a free plan, but it stops at 100 unique items, one user license and two active jobs. The pricing page lists Advanced at $49 per month, or $24 per month with yearly billing. That tier allows 500 items, two users and five active jobs. Ultra costs $149 monthly or $74 yearly, and raises those caps to 2,000 items, five users and 10 active jobs. It also adds purchase orders and barcode label creation. Premium is $299 monthly or $149 yearly, with 5,000 items, eight users and 15 active jobs. Enterprise pricing is not published; it starts at 10,000 items, 12 users and unlimited active jobs.
The steepest listed jumps are $100 a month from Advanced to Ultra and $150 from Ultra to Premium. The pricing details say yearly plans get 50% off for the first year and 20% off after that, so don't treat the initial annual rate as permanent. Sortly lists a 14-day free trial and no add-ons.
05Switching to (or from) Sortly
Sortly's folders, custom fields and item photos give teams a structure to recreate when moving inventory in. The published feature details say you can export custom PDF or CSV reports, which may help with records, but they do not confirm a full data export or import path for another system. API and webhooks are listed only for Enterprise, so check the migration route before choosing a lower tier or planning an exit.
The practical constraint is scale: the listed plans cap unique items and user licenses, except Enterprise, whose starting price is not published. That can make a move away relevant as inventory or headcount grows. The review material flags pricing complaints, but provides no Reddit post details or specific reasons, so we can't pin those complaints on renewal rates or a particular migration problem. Before switching, ask Sortly what data can be exported, in what format, and whether item photos, custom fields and history are included. Those details are not published on the vendor's site.
Questions people ask
How much does Sortly cost?
According to Sortly’s pricing information checked November 6, 2026, plans are Free at $0; Advanced at $49 per month or $24 per month billed yearly; Ultra at $149 or $74; and Premium at $299 or $149. The pricing page lists yearly rates with a 50% first-year discount and 20% off yearly plans after that. Enterprise pricing is not published.
Does Sortly have a free plan, and what does it include?
Yes. Sortly’s Free plan is listed at $0 per month and includes 100 unique items, one user license, and two active jobs. A 14-day free trial is also listed. The published pricing information does not specify whether the trial is limited to a particular paid plan, so confirm its terms with Sortly before relying on it.
How do I cancel my Sortly subscription?
The published Sortly product and pricing information does not explain the cancellation steps or state whether cancellation must happen in the app or through support. Check your account’s subscription settings or contact Sortly support for the current process. If you are approaching a renewal, confirm the cancellation deadline and any remaining access or billing terms directly with Sortly.
Which Sortly plan fits about 1,600 items?
The Ultra plan lists a limit of 2,000 unique items, five user licenses, and 10 active jobs, so it fits 1,600 items by the published item limit. Advanced tops out at 500 items. Premium allows 5,000 items, eight users, and 15 active jobs. Check user and job needs too; item count alone may not settle the choice.
Is Sortly worth the price?
Reddit users praise its folders, scanning, photos, and transaction history, and one long-time customer said the core features helped organize their business. Others describe steep price increases, including one report of an annual bill rising from $1,413 to $5,853. Those are individual accounts, not a guarantee of what your renewal will cost; compare your plan limits and renewal quote.