Quartzy review

Quartzy combines purchasing, inventory tracking, approvals, and lab operations in one platform for biotech, pharma, diagnostics, and university labs. The homepage says it serves teams from startups to public companies. The core idea is to keep a purchase request, its approvals, purchase order, receipt, and invoice together in one workflow rather than spread across email and spreadsheets.

Teams can also search Quartzy’s supplier catalog, track inventory across locations—including lots and expiration dates—and view spending by team, project, or grant. The homepage describes a catalog of 20 million products from more than 2,000 manufacturers. Quartzy’s pricing page, meanwhile, lists Quartzy Shop with 10M+ products on its Academia and Industry plans, so the published catalog figures do not match.

The product also supports accounting, ELN, SSO, PunchOut, collaboration, and API connections. Optional BioPASS purchasing services can handle price checks, quotes, backorders, and supplier onboarding.

Quartzy’s appeal is consolidation: it connects ordering and inventory tasks that smaller labs often handle in separate tools. The purchase workflow covers requests through invoices, while inventory records can include location, lot, and expiration details. That gives teams a place to check what they have and follow an order without relying solely on a shared spreadsheet.

The pricing page lists inventory tracking and request workflows on Academia, and approval routing and accounting integrations as available on Industry. Spend views by team, project, and grant may also help labs keep purchasing tied to budgets. For larger organizations, Quartzy lists PunchOut and ERP integrations, custom SAML or OIDC, and a custom implementation plan on Enterprise.

• The homepage says the supplier catalog spans 20 million products and 2,000+ manufacturers; plan listings say Quartzy Shop has 10M+ products.
• BioPASS is an optional service for price checks, quotes, backorders, and supplier onboarding.
• Reddit users describe Quartzy’s inventory and order history as useful for finding when an item was ordered, who received it, and where it may have been stored.

That combination is most relevant when a lab needs purchasing controls and inventory records in the same system, not just a searchable stock list.

Quartzy no longer has a published free plan. Academia costs $50 per month when billed annually—$600 a year—with three users included. Industry is $250 per month billed annually, or $3,000 a year, and includes five users. The pricing page does not publish extra-seat prices, and it lists no free-trial terms. Enterprise pricing is custom.

That is a meaningful change for academic labs that used Quartzy free. In one r/labrats thread, users said the subscription would be difficult to justify, and some described switching to spreadsheets or alternatives. One commenter cited a minimum of $1,000 a year for their lab under a discount; that is a user report, not the listed Academia price.

There are other costs to check before switching: SDS automation, Procure-to-Pay automation, BioPASS, PunchOuts, and other integrations are listed as add-ons, but prices are not published. Academia includes a $750 Shop credit only for qualifying new subscribers, and free shipping applies to Shop orders over $199. Those benefits do not remove the annual subscription cost, and the credit has eligibility conditions.

The cheapest published tier is Academia at $50 per month, billed annually—$600 a year before add-ons. It includes 3 users, inventory tracking, request workflows, and Quartzy Shop access. Industry is $250 per month billed annually ($3,000 a year), a fivefold jump over Academia. It includes 5 users, with approval routing and accounting integrations available. Both tiers list free shipping on orders over $199 and credits for qualifying new subscribers: $750 for Academia and $3,000 for Industry. Those credits are conditional, not a lower subscription price.

Enterprise pricing is custom, with no public quote or per-seat rate. It includes unlimited users, PunchOut and ERP integrations, and custom SAML or OIDC. Extra seats and add-ons—including SDS automation, procure-to-pay automation, BioPASS, and PunchOuts—cost extra; prices are not published. No monthly-billing option or free trial is listed. Compare the annual bill, included users, and add-on quotes with your current procurement setup before switching.

Quartzy’s published product information covers purchasing, inventory, approvals, and integrations, but does not publish supported import or export formats, migration services, or exit procedures. Before signing, ask for a sample export and confirm whether requests, approvals, orders, invoices, inventory locations, lots, and expiration dates can be moved—and in what format. Don’t assume a basic spreadsheet export will preserve the detail your team needs.

Quartzy lists accounting, ERP, PunchOut, and other integrations, but the material here does not explain what happens to those connections during a migration. Ask who owns setup and what data or configuration you can take with you. The lack of published portability details is a reason to get answers in writing, not proof that export is unavailable.

No Reddit posts or comments were included in the published material for this review, so we can’t responsibly say what tends to make users leave or attribute complaints to Reddit. Compare the annual subscription and any add-on costs with your alternatives before deciding.