Milanote review

Milanote is a visual workspace for collecting and arranging the material behind creative projects. Its boards can bring together notes, images, videos, sketches, web links and tasks, so research and plans sit alongside the ideas they support. You can use it for moodboards, storyboards, project plans, shot lists or less formal idea boards.

The basic workflow is to add material to a board, arrange it visually and use simple text editing to capture thoughts. Milanote also lets you save web content in a click, according to the published product details. For collaboration, you can invite people to edit, comment on or view boards.

The free plan is capped at 100 notes, images or links and 10 file uploads, although it includes unlimited shared boards. Paid individual use costs $12.50 per person monthly, or $9.99 per person monthly when billed annually, according to the pricing information checked on November 6, 2026. That cap matters if you expect a project to grow.

Milanote’s main advantage is that it gives visual work a place to live. Instead of separating research, reference images, rough notes and next steps across different formats, you can place them together on a board and arrange them around the project. That suits work where relationships between ideas matter as much as a linear task list.

The format also supports several kinds of creative planning. The product details name moodboards, storyboards, project plans and shot lists, as well as broader uses such as gathering inspiration and organizing research. Notes, images, videos, sketches, links and tasks can all be brought into the same visual space.

Collaboration is built around the board: invite someone to edit, comment or view, rather than treating the workspace as a private notebook. That makes Milanote a plausible fit for sharing a developing concept or plan with teammates or clients. The free tier also offers unlimited shared boards, so the board count itself is not the stated restriction. The practical constraint is the amount of content: 100 notes, images or links and 10 file uploads. If a small project stays within those caps, the free plan can give you room to organize and share without a subscription.

The free plan has a clear ceiling: 100 notes, images or links and 10 file uploads. One Reddit thread about alternatives describes discovering the 100-card limit after starting a writing project; another thread complains that the free tier reaches its cap just as the tool becomes useful. Those are user reports, not a measure of how quickly every project will hit the limit, but they underline the risk of building a large workspace before deciding whether to pay.

The individual price is $12.50 per person per month, or $9.99 per month with annual billing, according to the pricing information checked on November 6, 2026. Annual team pricing is listed at $49 per month for up to 10 people and $99 per month for up to 50. Monthly team prices are not published, and pricing for teams over 50 requires contacting sales. That makes the team bill harder to compare if you need month-to-month flexibility.

Before moving an established project into Milanote, count the content you need to bring and check the paid cost against your budget. Unlimited boards do not remove the free plan’s content and upload caps.

The published pricing information lists a free plan, an individual plan and two annual team tiers. Free includes 100 notes, images or links, 10 file uploads and unlimited shared boards. The individual plan costs $12.50 per month, or $9.99 per month billed annually, and removes those usage caps. That is the key jump: you pay to keep adding content and files without limits.

Team pricing is annual only in the published information: $49 per team per month for up to 10 people, or $99 for up to 50. Monthly team prices are not published, so compare these as annual-billing rates, not flexible monthly quotes. Teams larger than 50 need to contact sales; no price is listed. No add-ons are listed. Check whether a small team would be better off on individual seats before switching: the published prices don’t explain how team billing compares for your exact headcount.

Treat migration as a manual-check item, not a promised one-click move. Milanote is built around visual boards containing notes, images, videos, sketches, links and tasks, but the published material does not document import tools, export formats or how board structure carries over. Before moving a large archive, confirm what you can export and test a small board; those details are not published here.

The likely reason to reconsider is clear from the listed limits: the free plan caps notes, images and links at 100 and file uploads at 10, while unlimited use starts at $12.50 monthly or $9.99 monthly with annual billing. Teams may also balk at the lack of a published monthly price. We can’t attribute reasons to Reddit because no Reddit posts or comments were published for this review. If text-first work or a documented exit path matters, verify both before committing.