Workyard review

Workyard is field workforce software for tracking hours, coordinating crews, and tying labor to jobs. Its core is GPS time tracking, with a GPS audit trail and tools for automated clock-ins and clock-outs. Teams can assign hours to jobs or cost codes, then review labor costs by employee or other breakdowns.

Workyard also covers scheduling and field administration: a digital team calendar, task notes and checklists, attachments, mobile forms, and expense tracking with cards, spend controls, receipts, and job coding. The product is designed to feed payroll and accounting workflows, rather than replace every system a contractor might use.

The pricing page lists Starter at $6 per user per month when billed annually. That plan includes GPS time tracking, break and overtime compliance, timesheet reports, an audit trail, and payroll integrations. Scheduling, task management, and project labor cost reporting sit in Pro, whose price is not published.

Workyard brings time records and job costs together, which is useful when payroll hours need to be explained by job or cost code. The pricing page lists timesheet reports and an audit trail in Starter, then project labor cost reporting and accounting integrations in Pro. That gives buyers a clear step up from basic time tracking to project-cost workflows, even though Pro pricing is not public.

The feature set also reaches beyond clock-ins. Teams can schedule crews, manage tasks with notes and checklists, attach files, and use forms to move field paperwork into a digital workflow. Workyard describes its form builder as AI-powered; Smart Forms is a separate add-on, with pricing not published.

For teams seeking more automation, Autopilot includes an AI time assistant, automatic clock-in and meal-break rules, time-card sign-offs, and API access with no usage fees, according to the pricing page. Enterprise is aimed at large crews and lists rollout support, custom integrations, scalable pricing, and a dedicated account manager. The plans map reasonably well to different operational needs; the catch is that most of them require a sales conversation to understand the cost.

The biggest drawback is price transparency. The pricing page lists Starter at $6 per user per month billed annually; monthly billing is available, but its price is not published. Pro, Autopilot, and Enterprise rates are also not published, and Smart Forms has no published price. There is no free plan listed in the published pricing information, and trial terms are not published there either.

That makes it hard to compare the full cost of a switch, especially if you need scheduling, job-cost reporting, forms, or API access. The published pricing details do not state seat minimums or numeric usage caps for most features. Pro does explicitly include unlimited projects and geofences, while Autopilot lists API access with no usage fees; other plan limits are not specified.

A Reddit discussion describes Workyard as focused on defensible time cards and multi-site GPS tracking, not as a full project-management suite. Treat that as a user’s perspective, but teams needing advanced project planning should confirm the scheduling and reporting details before switching.

Workyard’s pricing page lists Starter at $6 per user per month, billed annually. Monthly billing is available, but its price is not published. There’s no free plan, and the source does not publish a free-trial offer.

Starter includes GPS time tracking, break and overtime compliance, timesheet reports, an audit trail, and payroll integrations. Pro adds scheduling, task management, unlimited projects and geofences, project labor cost reporting, and accounting integrations—but its price is not published. Autopilot’s price is also unpublished; it lists an AI time assistant, automatic clock-in and meal-break rules, time-card sign-offs, and API access with no usage fees. Enterprise pricing is unpublished, too.

So the price jump from Starter to any higher tier can’t be calculated from published figures. Smart Forms is a paid add-on with no published price. Get a quote that spells out tier, billing cadence, add-ons, and user count before comparing Workyard with another system.

Plan the move around the workflows you need to preserve: crew time records, jobs and cost codes, schedules, tasks, forms, expenses, and payroll or accounting connections. Workyard lists payroll integrations on Starter and accounting integrations on Pro, but the published material does not explain how existing records migrate or what export formats are available.

Before signing, ask Workyard to confirm what data you can export, whether it includes GPS and audit-trail records, and how jobs, cost codes, and employee records map to your current system. Autopilot lists API access with no usage fees; that does not, by itself, confirm a particular migration path or export capability.

The published published material includes no Reddit posts or comments, so we can’t responsibly say what users report as reasons for leaving. Pricing beyond Starter and Smart Forms is also unpublished, making a written quote worth checking before you commit.