Runn review

Runn is resource management and capacity planning software for technical project teams. It puts team availability, project plans and financial planning data in one view, so managers can compare the work coming in with the people available to do it.

The core workflow is to set up projects, see team capacity, then schedule people according to availability. Runn also tracks future workload and demand, which can help teams spot capacity pressure as priorities change. Its reporting features let teams analyze planning data and workloads, while its financial tools cover project and workforce costs.

That makes Runn a planning layer for teams that need to coordinate people across projects. The published product information focuses on staffing, capacity and forecasts; it does not describe Runn as a replacement for every project delivery or finance system. Buyers should check whether its planning view covers their needs before treating it as a broader operations platform.

Runn’s strongest case is bringing people planning and project demand together. Instead of looking at availability separately from project plans, teams can compare capacity with demand, assign staff based on availability and track how workloads may change. That is a useful fit for technical teams juggling multiple projects and competing priorities.

The product description also includes project setup, financial planning and reporting, so the planning view is not limited to a calendar of assignments. Teams can analyze workloads and see project and workforce costs alongside resource plans. That may be more useful than a scheduling tool that only shows who is booked when.

The pricing information lists unlimited free users, logins and placeholders on all three plans. That gives teams room to involve people who need visibility without charging for every login; paid seats are described as resource seats. Standard adds up to five custom fields, saved reports, project templates, timesheets, integrations and API access. For teams that need those capabilities, it is a clearer starting point than Lite, which excludes them.

Runn offers a 30-day trial on Lite and Standard, according to the pricing information. That gives a team time to check whether its planning workflow fits before committing to a paid plan.

The 20-seat minimum is the first pricing catch. The pricing information lists Lite at $7 per resource seat per month with annual billing and Standard at $11, but those rates apply to a minimum of 20 seats. That puts the listed annual starting commitment at $140 a month for Lite or $220 for Standard, before any discounts. Monthly billing is listed at $9 and $13 per seat, respectively, or $180 and $260 for 20 seats. There is no free plan.

Lite also has meaningful limits: no custom fields, saved reports, templates, timesheets or API. Standard includes up to five custom fields, saved reports and project templates, plus a 30-day activity log. Advanced pricing is custom, still has a 20-seat minimum, and is the plan listed for unlimited custom fields and saved reports, workstreams, private dashboards, SAML SSO, a full API and a 90-day activity log.

Additional seats are billed automatically at prorated rates, but those rates are not published. Implementation and support services are optional, with pricing also not published. Advanced has a 30-day trial by request, rather than a listed self-serve trial.

Runn has no free plan. According to the published pricing information, Lite costs $9 per resource seat monthly, or $7 per seat per month with annual billing. Standard is $13 monthly or $11 annually. Both have a 20-seat minimum, so the minimum is $180 a month on Lite’s monthly billing or $140 a month equivalent when billed annually. Standard starts at $260 monthly or $220 a month equivalent with annual billing.

That’s a $4-per-seat monthly jump from Lite to Standard under either billing option. Standard adds up to five custom fields, saved reports, templates, timesheets, integrations, and API access; Lite excludes those features. Advanced has custom pricing, so there’s no published figure to compare, and it also has a 20-seat minimum.

Runn lists discounts at 100 or more seats, but doesn’t publish discount rates. Extra seats are added automatically at prorated rates, which also aren’t published. Implementation and support services are optional, with pricing not published. Check the seat minimum and billing basis before treating the headline $7 rate as your likely bill.

The published information doesn’t say how Runn imports or exports data, which formats it supports, or how much migration help costs. Before switching in, ask how to bring over people, project schedules, availability, and financial planning data—and whether those records need manual cleanup. Those are central to Runn’s planning scope, but the import process isn’t described here.

Before switching out, confirm what you can export, including historical plans and reports, and whether the export preserves fields your next tool needs. API access is listed for Standard and Advanced, but the available export options aren’t specified. Treat portability as an open question, not proof of lock-in.

We can’t substantiate a pattern of people leaving Runn based on Reddit: no Reddit posts or comments were included in the published material. The clearest fit issue in the published information is price: the 20-resource-seat minimum can rule it out for smaller teams, and Advanced pricing isn’t published. Get answers on migration and data portability before committing.