ProjectManager.com review

ProjectManager.com is project planning, execution and portfolio management software for teams. It brings task scheduling, resource and cost tracking, collaboration and reporting into one product, with desktop and mobile apps. The task tools support dependencies, baselines and critical-path filtering; the mobile app lets people update tasks from a worksite or shop floor.

The product also covers work across projects. Teams can schedule resources, review workloads and availability, log hours into timesheets, and use portfolio dashboards to allocate resources, balance budgets and run reports. Custom roles, permissions, approval workflows and project restrictions are intended to control collaboration.

Pricing starts at $15 per user per month on annual billing, according to the pricing page. There is no free plan, and the page lists a 30-day free trial. The main buying question is whether the Team plan’s user and project caps fit your setup or whether you need Business or a custom quote.

ProjectManager’s main strength is the range of planning and portfolio controls in one product. It is not limited to task lists: the feature set includes dependencies, baselines and critical-path filtering for planning, plus resource schedules, workload views and availability across projects. That makes it a fit to consider when project leads need to connect delivery plans with staffing and budgets.

Other useful coverage includes:

• Time tracking that logs hours as work happens and uses them to populate timesheets.
• Portfolio dashboards for resource allocation, budget balancing and reporting.
• Custom roles, permissions, approval workflows and project restrictions for more controlled collaboration.
• Mobile task updates for teams working on a site or shop floor.

The Business plan is the clearer step up for teams that need portfolio and resource management: the pricing page lists no user limit, up to 100 projects, resource management and timesheets. It costs $28 per user per month when billed annually. The Team plan is $15 per user per month annually and includes unlimited tasks and subtasks, so its cap is on users and projects rather than task volume.

The main constraint is plan capacity. Team costs $15 per user per month with annual billing, but is capped at 10 users, 20 projects and 5GB of file storage. That may be enough for a small team managing individual projects, but growing beyond any of those limits means looking at another plan. Business removes the user limit, but still caps projects at 100 and storage at 25GB; it also includes only 5 automation rules per workflow.

Costs are harder to compare if you pay monthly. The pricing page shows monthly and yearly billing options, but publishes prices per user per month billed annually; monthly rates are not published. Business is listed at $28 per user per month annually, while Custom pricing is by quote, with volume-based pricing. Custom includes unlimited projects and file storage, 20 automation rules per workflow, unlimited automation actions and SAML single sign-on, but the price is not published. There is no free plan, only a listed 30-day trial. Check the caps and get a quote before committing.

ProjectManager.com starts at $15 per user/month on the Team plan, billed annually. That covers up to 10 users, 20 projects and 5GB of file storage, with unlimited tasks, subtasks and free guest licenses. The cap matters: teams that exceed either limit will need another plan or a different tool.

Business costs $28 per user/month billed annually—a $13 per-user increase, or about 87% over Team. It removes the user limit, raises the project cap to 100 and storage to 25GB, and adds resource management and timesheets. It also includes five automation rules per workflow. Custom pricing is quote-based; the listed plan includes unlimited projects and storage, 20 automation rules per workflow, unlimited automation actions and SAML single sign-on.

The pricing page shows monthly and annual billing options, but publishes only annual-billing rates; monthly rates are not published. It lists a 30-day free trial and no free plan. No paid add-ons are listed in the published pricing details.

Migration effort depends on what you need to bring over: the published product details cover tasks, dependencies, baselines, resource schedules, time entries and portfolio reporting, but don’t specify import tools, supported file formats or migration services. Before switching, ask ProjectManager which of those records can be imported and whether relationships such as dependencies and timesheets carry over. Data export formats and limits are also not published on the vendor's site, so confirm how you can retrieve project data before committing.

The Team plan’s 10-user and 20-project caps may force a plan change as a rollout grows; Business raises the project limit to 100 but costs $28 per user/month billed annually. That per-user pricing is worth checking against your expected headcount. We can’t responsibly say what tends to make people leave based on Reddit: no Reddit posts or comments were published for this review. Ask about cancellation, data retention and export access, and test a representative project during the 30-day trial before moving the whole portfolio.