OpenProject review

OpenProject is project management software for classic, agile, or hybrid projects. Teams can plan schedules with collaborative Gantt charts, track work on Scrum or Kanban boards, and assign tasks in a weekly or bi-weekly Team Planner. It is a broader project hub than a simple task board, with planning and workload views alongside team work tracking.

You can run the Community edition on your own infrastructure or choose paid Enterprise hosting in the cloud. The listed cloud server locations are the EU or Germany. Self-hosting puts installation and data management in your organization’s hands; cloud hosting avoids that hosting responsibility. Security controls listed include HTTPS encryption, password security, two-factor authentication, and session runtime settings.

Community is free, while Enterprise plans add paid features and support. According to the published pricing details, there is also a 14-day free trial; its exact scope is not published here.

OpenProject covers more than one project method, which can help teams moving from separate planning and task-tracking tools. Gantt charts handle schedules, dependencies and project plans, while agile boards support Scrum and Kanban work. The Team Planner adds a calendar view for assigning work and seeing workload across weekly or bi-weekly periods.

The free Community option is a real route for teams prepared to self-host: it has no minimum user count and includes community tickets, a forum, and user guides. That makes it worth considering if avoiding per-seat software costs matters and your team can manage its own installation and data.

Paid hosting and support are available for teams that do not want to operate the software themselves. The pricing details list Enterprise Cloud servers in the EU or Germany, plus plan-based support: email on Basic, phone on Professional, and implementation and upgrade assistance on Premium. Security controls include two-factor authentication and HTTPS encryption. For organizations that need a project hub rather than a lightweight Trello-style board, the mix of scheduling, agile tracking and workload planning is the clearest fit.

OpenProject can be too much software for a narrow scheduling need. In one self-hosting discussion, a user looking only for deadline and staffing forecasts called it too complex for their use case. A separate Reddit user said the Community edition lacked some useful features, including advanced boards, collaboration tools and reporting options. Those are user reports, not a complete feature comparison, so check which specific functions your team needs before choosing Community.

The paid entry point also has a meaningful floor. Basic is listed at €5.95 per user per month with annual billing, but requires at least 25 users; the listed monthly rate is €6.95 per user. Professional is €10.95 per user per month annually, also with a 25-user minimum. Premium is €15.95 annually and starts at 100 users. Corporate requires 250 users, and its price is not published. One-month billing adds €1 per user and is available only for Cloud Basic. For a small team that wants paid support, the minimum seats can outweigh the headline per-user rate.

OpenProject’s Community edition is free for self-managed use, with no minimum users. Paid Enterprise plans start at €5.95 per user per month on annual billing, but Basic requires at least 25 users: that’s €148.75 per month equivalent before add-ons. Monthly billing for Cloud Basic is €6.95 per user, or €173.75 at the minimum. The pricing page lists a 14-day free trial.

Professional is €10.95 per user monthly on annual billing, with the same 25-user minimum; Premium is €15.95 and requires 100 users. That makes the minimum Premium commitment €1,595 per month equivalent. Corporate requires 250 users, but its price is not published. The jump from Basic to Professional is €5 per user monthly on annual billing, and support changes from email to phone. BIM adds €1 per user. Longer terms include free months, but the number isn’t specified in the published pricing details. Check the term and minimum seat count before comparing the headline rate with a smaller-team tool.

OpenProject supports both self-managed installation and Enterprise Cloud, so the first switching decision is where the software will run. Self-hosting gives your organization control over its infrastructure, but also means your team manages that installation. The published material doesn’t establish whether OpenProject offers automated migration, which formats it can export, or how much project history transfers. Confirm those points before planning a move, especially if you need to retain schedules, boards, attachments, or permissions.

We also can’t responsibly summarize why Reddit users leave: no Reddit posts or comments were included in the published material for this review. Treat data portability as an open question, not a confirmed strength or weakness. Before switching, ask OpenProject for a sample export and migration guidance, then check whether the exported data is usable outside the product. If you’re moving from OpenProject, inventory your projects and decide how you’ll recreate schedules and agile boards in the replacement; the available sources don’t document a one-click exit route.