OnTheClock review

OnTheClock combines employee time tracking, scheduling, PTO management and payroll for small businesses. Employees can clock in from phones, desktops, tablets or kiosks; managers review and approve timecards before hours go to payroll. The feature set also includes GPS, geofencing and biometric clock-ins for checking where and how shifts start.

The pricing page lists time tracking, scheduling and PTO at $4 per employee per month, plus a $5 monthly base fee. That plan includes payroll integrations, but not OnTheClock’s payroll service. Payroll costs $6 per paid employee per month, plus a $40 monthly base fee. A 30-day free trial is listed; there is no free plan. For businesses with more than 100 employees, OnTheClock offers custom-priced Enterprise service.

The main draw is that timekeeping, schedules and PTO sit in one system. Employees can clock in using several device types, while managers can review hours and approve timecards before payroll. Scheduling tools let managers create and share shifts and send reminders; PTO tools track balances, automate accruals and handle requests, according to the published product information.

• Location and clock-in controls: GPS, geofencing and biometric clock-ins are listed, alongside location controls in the time-tracking plan. These can help businesses verify clock-ins, though the published material does not specify device or location limits.
• PTO is included in the base time-tracking plan: The listed $4-per-employee price includes PTO management, scheduling and payroll integrations, with a $5 monthly base fee.
• Payroll is more than a timesheet export: OnTheClock lists direct deposit, unlimited payroll runs, tax filing and compliance, plus W-2s and 1099s in its payroll offering.

Two Reddit posts describe the interface as straightforward and call out GPS and scheduling tools. Those are user impressions, not independently verified product tests.

Payroll adds a meaningful fixed cost. The published price is $6 per paid employee per month plus $40 per month; the pricing page also lists a one-time $250 fee for Payroll Professional Payroll Migration/Onboarding. Businesses comparing only the $4 time-tracking rate could underestimate the bill if they plan to add payroll.

The pricing page lists monthly rates but no annual price, so there is no published annual discount to compare. It also lists no free plan, only a 30-day trial. Enterprise pricing is custom for businesses with more than 100 employees; the source does not publish its price or detail how the standard plans handle larger teams. Beyond that threshold, we can’t make a price comparison from the published figures.

The published pricing details do not specify caps for GPS, geofencing, scheduling, PTO accruals or payroll runs, beyond listing unlimited payroll runs. They also do not explain which payroll integrations are included or whether additional fees apply. Get those details in writing before switching, especially if payroll migration is part of the move.

The time-tracking plan starts at $4 per employee per month, plus a $5 monthly base fee, according to the published pricing details. That covers time tracking, scheduling, PTO management, location controls and payroll integrations. No annual price is listed, and the plan is billed monthly. A 30-day free trial is available; there is no free plan.

Adding OnTheClock Payroll changes the math: it costs $6 per paid employee per month, plus a $40 monthly base fee. It includes unlimited payroll runs, direct deposit, tax filing and compliance, and W-2s and 1099s. The per-employee rate rises by $2, but the base fee is the bigger budget consideration. Payroll migration or onboarding from Payroll Professional costs another $250 once.

Enterprise pricing is custom for businesses with more than 100 employees. Ask for a full quote before switching, especially if you need payroll; the published pricing does not give an annual discount or an all-in total for your headcount.

The published product and pricing information does not explain how OnTheClock imports employee records, timecards, PTO balances or schedules. It also does not state which data you can export, in what format, or whether there are export fees. Treat those as questions to settle before moving payroll or canceling another system—not as confirmed product limitations.

Ask OnTheClock for its migration steps, the records it can bring over, and a sample export of time and PTO data. If you plan to use its payroll, confirm who handles the $250 Payroll Professional migration/onboarding fee and what that service covers. The pricing information lists payroll integrations, but does not specify how switching away affects historical payroll records or access.

We can’t substantiate reasons people leave from Reddit here: no Reddit posts or comments were included in the published material. So we won’t claim users commonly leave over price, support or missing features. Get the export and exit terms in writing before you commit.