Medlin Payroll Software review

Medlin is family-owned payroll software for small businesses and payroll service providers. Its product is an offline Windows app, rather than a browser-based payroll platform. The company says it handles payroll calculations and withholdings, tracks vacation and sick leave, supports 401(k) contributions, produces W-2s, and can generate reports and print checks. Pro can import data from time-clock software or a template file.

The pricing page lists Standard at $94 per year and Pro at $179 per year, equivalent to about $7.83 and $14.92 a month, respectively. Those are annual charges; monthly billing prices are not published. Some page sections reportedly show lower annual figures of $89 and $174, so confirm the current price before buying. A 30-day trial is listed, with no credit card required. Medlin is best understood as a locally run payroll tool, not a cloud service.

Medlin’s clearest appeal is predictable pricing for businesses that do not want payroll costs to rise with headcount or pay runs. According to the pricing information, both Standard and Pro have no employee-count limits, no payroll-run limits, and no per-employee or per-payroll fees. That makes the listed annual price easier to budget than a plan with usage-based charges.

The feature set covers several routine payroll tasks: calculations and withholdings, vacation and sick leave, 401(k) contributions, W-2 production, reports, and printed checks. The Pro plan adds data import from time-clock software or a template file, which may help businesses moving hours from another system. Standard license holders can upgrade to Pro by paying the price difference, according to the published pricing details.

The 30-day trial, which the homepage lists as requiring no credit card, gives buyers a chance to check whether the Windows app and its workflows fit before paying. For a small business that wants offline software and does not need a published monthly billing option, Medlin’s straightforward annual license and stated usage limits are the main selling points.

The platform fit is the first thing to check. The product is described as an offline app that runs on Windows, so businesses looking for a browser-based payroll workflow or support for another operating system should confirm whether Medlin meets their needs. The published information does not publish details about cloud access, collaboration, or supported operating systems beyond Windows.

Pricing also needs verification. The listed annual prices are $94 for Standard and $179 for Pro, but some sections show $89 and $174. Monthly prices are not published, so buyers should not assume they can pay month to month. The available pricing details also do not list other add-on costs or overage charges; the absence of employee and payroll-run limits is useful, but it does not establish that every possible service or upgrade is included.

Finally, the feature summary does not explain tax filing, supported jurisdictions, integrations beyond Pro’s stated import options, or what happens after the 30-day trial. Those details are not published on the vendor's site. Ask Medlin to confirm the current price and any requirements specific to your payroll setup before switching.

The listed annual prices are $94 for Standard and $179 for Pro, or about $7.83 and $14.92 per month when averaged across the year. Medlin does not publish monthly billing prices, so those figures are not month-to-month rates. Pro costs $85 more per year than Standard.

Both plans list no employee-count limits, payroll-run limits, per-employee fees or per-payroll fees. Standard is for individuals and small businesses; Pro is for buyers who need its additional features. Standard license holders can upgrade to Pro by paying the price difference. Other add-ons and overage costs are not published.

There’s a pricing inconsistency to resolve before buying: some sections list $89 for Standard and $174 for Pro, rather than $94 and $179. The homepage lists a 30-day free trial with no credit card required. Check the checkout price and billing terms before committing; the published pricing information does not explain why the amounts differ.

Medlin runs offline on Windows, so it is a poor fit if your next system needs cloud access or you use a Mac. Before switching, confirm that your Windows setup fits and ask Medlin how to bring over payroll history, employee records and year-to-date tax figures. The published information does not describe a migration service or data-export options.

There is one documented import path: Pro can import data from time clock software or a template file. That does not establish that it can import records from your current payroll provider, so ask about supported formats before buying. The available material also does not specify how to export data if you leave.

We can’t cite Reddit feedback here: no Reddit posts or comments were supplied. Treat migration effort and lock-in as open questions, not established user complaints. Get written answers about imports, exports and access to payroll records before moving, especially if you may later switch to a cloud provider.