Koalendar review

Koalendar is an online scheduler for meetings, appointments, classes and room reservations. You create booking pages or shareable links, then let people choose an available time. Calendar syncing is intended to help prevent double bookings, and Koalendar lists automatic time zone detection as a feature.

The free plan is geared toward personal use and one-to-one scheduling. According to the plan details, it includes unlimited bookings and booking pages, connections to Google, Outlook and Apple calendars, and mobile apps. Paid plans add features for services and classes, team scheduling, payment collection and reminders. Booking forms can collect custom answers, with paid-plan limits depending on the plan.

Koalendar offers monthly and annual billing. The published pricing information lists annual savings of 20%–30%, but the extracted prices cannot be matched reliably to billing periods. So we can describe what the plans include, but not give a dependable paid-plan price.

The clearest selling point is the free plan’s room for basic 1:1 scheduling. It includes unlimited bookings and booking pages, so the listed limits are not based on how many appointments or links you create. Google, Outlook and Apple calendar connections are included, along with mobile apps.

That makes the free tier worth considering if you need a straightforward way to share availability and do not need paid features. Koalendar also covers more than individual meetings: its paid plans list group sessions and classes, while Business includes round-robin and collective scheduling for teams.

Other useful additions are available as you move up plans. Pro includes payment collection with no Koalendar commission, up to three booking-form questions, and one email reminder per booking. Business includes up to three seats, 300 SMS credits per month, up to three email reminders per booking, and unlimited services and form questions. Those are concrete features to compare against your current scheduler, especially if you need classes or team bookings rather than just appointment links.

The main purchasing drawback is price uncertainty. The pricing information lists monthly and annual billing and 20%–30% annual savings, but the extracted prices cannot be matched reliably to billing periods. Paid-plan prices are therefore not published clearly enough here to compare total costs. The Premium plan’s audience and inclusions are also unspecified in the published details, and additional-seat prices are unclear for Pro and Business.

The plan caps matter too. Pro allows up to three booking-form questions and three services or class types per link, with one email reminder per booking. Business raises the form and service limits to unlimited, but includes only three seats and 300 SMS credits per month; it allows up to three email reminders per booking. The free plan is described as one-to-one scheduling, so teams, payment collection and paid reminder features require a closer look at the paid tiers. A seven-day trial is listed, but the published details do not say which plan or features it covers.

Koalendar’s Free plan costs $0 and includes unlimited bookings and booking pages, Google, Outlook and Apple calendar connections, one-to-one meetings, and mobile apps. The published pricing details list a 7-day free trial, but don’t say which paid plan or features it applies to.

Pro and Business prices are not published on the vendor's site. That means we can’t verify the price jump between tiers or calculate a per-seat total. Pro is billed per seat and adds group sessions, payment collection with no Koalendar commission, one email reminder per booking, and caps of three form questions and three services or class types per link. Business costs per month, includes three seats and 300 SMS credits, and allows up to three email reminders per booking. It also adds unlimited services and form questions, plus team scheduling.

Additional Pro and Business seat prices are unclear. Koalendar lists monthly and annual billing, with annual savings of 20%–30%, but the extracted prices can’t be matched reliably to billing periods. Confirm the current quote and billing term before switching.

The effort depends on how many booking pages, services, form questions, reminders, and team workflows you need to recreate. The published material describes calendar connections to Google, Outlook, and Apple calendars, but gives no migration instructions or details on importing existing bookings, contacts, or settings. We can’t confirm whether those records can be exported from Koalendar either; export options are not published in the published sources.

Before moving, check which booking links are in use and whether your replacement supports the same meeting types, calendar connections, payment flow, and team scheduling. If you rely on group sessions or round-robin bookings, note that the published pricing details place those capabilities on paid plans. The sources include no Reddit posts or comments, so we can’t substantiate common reasons users leave Koalendar. Treat data portability, current paid-plan costs, and any process for transferring upcoming bookings as questions to verify with Koalendar before you commit.