Kanbanchi review

Kanbanchi is a visual project and task management tool built for teams using Google Workspace. Its boards organize tasks, while Gantt charts show project timelines and milestones. The product also includes time tracking and progress reporting for teams that need to monitor work and share updates with stakeholders.

Google Workspace integration is central to the pitch: users can create tasks from Gmail, manage them on a Kanban board, and store project assets or board backups in Google Drive. That makes Kanbanchi worth considering if your team already works in Google’s tools and wants project management tied to that environment. It is less obviously a fit if you mainly want a standalone task board; the published product information does not establish how it compares with other tools outside the Workspace context.

The listed Essential plan starts at $5.99 per user monthly, or $3.97 per user per month when billed annually. Higher plans add capabilities and have seat minimums, so the entry price is not the whole switching cost.

Kanbanchi covers several project-management jobs in one Workspace-oriented product: visual task organization, timeline planning, time tracking and progress reporting. Gmail task creation can give teams a direct route from incoming work to a board, while Google Drive storage keeps project assets and board backups in the same service ecosystem.

The plan ladder also makes some feature gates clear. According to the listed plan details:

• Essential includes unlimited boards and cards, unlimited collaborators, three colour labels per card, three tags per board and one checklist per card.
• Premium adds multiple board views, saved filters and backups, and includes everything in Essential.
• Professional adds Gantt charts, task dependencies and team workload monitoring, on top of Premium.
• Enterprise adds multi-level admin and Google Vault integration, with a designated account manager.

That gives teams a way to move up from basic task organization to dependencies, workload monitoring or administration as needs change. Annual billing lowers the listed per-user monthly equivalent on each plan, though the savings require paying annually.

Plan gates and minimum seats deserve a close look before switching. Gantt charts and task dependencies are listed under Professional, not Essential or Premium; team workload monitoring is also a Professional feature. Premium and Professional start at two seats and have custom pricing, while Enterprise starts at 100 seats and also has custom pricing. The listed per-user rates are $9.49 monthly or $6.47 annually for Premium, $32.49 or $24.47 for Professional, and $12.95 or $9.95 for Enterprise. Because Enterprise is listed below Professional on price, confirm the quote and plan fit directly rather than assuming the tiers are priced in order.

Essential’s included limits are specific: three colour labels per card, three tags per board and one checklist per card. The published pricing details confirm a free plan exists but do not publish its limits, so we would not assume it covers a team’s needs. Custom features and integrations cost extra, and seat changes mid-cycle are prorated. Factor those details into the total cost, not just the starting price.

The pricing page lists Essential at $5.99 per user monthly, or $3.97 per user monthly when billed annually. A free plan is listed, but its limits are not published on the vendor's site.

Premium costs $9.49 monthly or $6.47 annually per user, with a two-seat minimum and custom pricing noted. Professional jumps to $32.49 monthly or $24.47 annually per user, also from two seats. That tier adds Gantt charts, task dependencies and workload monitoring. Enterprise is listed at $12.95 monthly or $9.95 annually per user, but requires at least 100 seats and custom pricing. Its lower listed rate than Professional makes the seat threshold worth checking before comparing totals.

Annual prices are per-month equivalents billed annually; monthly prices are billed monthly. Mid-cycle seat changes are prorated. Custom features and integrations cost extra. Confirm the actual quote and any add-on costs before switching.

The available product details describe Google Drive storage for project assets and board backups, plus Google Vault integration on Enterprise. That makes Workspace fit a key part of the decision, but the published sources do not establish how much data is portable or whether boards can be moved intact to another tool.

Migration effort is not documented: we were not given an import process, export formats, or a migration guide. Before committing, ask Kanbanchi what can be exported—including cards, checklists, attachments, timelines and tracked time—and whether exports preserve relationships and history. Check whether backups are usable outside Kanbanchi; the feature listing alone does not answer that.

We also have no Reddit posts or comments in the published material, so we cannot verify what tends to make users leave. Treat claims about user complaints as unsubstantiated unless you find specific threads. The practical switching risk is therefore unclear, not proven high: confirm exit options and test a representative export before moving team work into the product.