CheqRoom review

Cheqroom is equipment booking and management software for teams that share physical assets. It records who has an item, where it is, when it is due back, and whether it is ready to use. The product covers the equipment lifecycle, from finding and reserving gear to tracking its condition and arranging maintenance.

Teams can check availability, reserve equipment or spaces, and apply booking rules and permissions. Asset records can include location, status, condition, history, and chain of custody. For maintenance, Cheqroom supports scheduled service, issue flags, repairs, work orders, and blocking broken items from booking. It also covers stock and consumables, audit records, ATA Carnets, and mobile audits. Barcode, QR, RFID, and GPS options are listed for asset identification and tracking.

That makes Cheqroom a fit to consider when a shared inventory needs more than a calendar or a checkout spreadsheet. The published materials do not specify which features are restricted to particular plans.

Cheqroom’s strongest point is the breadth of its equipment workflow. Reservations, custody records, condition tracking, and maintenance sit within one equipment-management product. That gives a team a way to record not just who booked an item, but also where it is, whether it is due back, and whether it is ready for the next booking.

The feature set also reaches beyond booking. According to the published product information, teams can manage stock and consumables, schedule service, flag issues, create work orders, and keep broken gear out of bookings. Audit records, custody logs, ATA Carnets, and mobile audits may matter to organizations that need a record of equipment movement or condition. RFID, barcode, QR, and GPS support offer several asset-identification options, though the published materials do not say which plans include them.

This is relevant for organizations with equipment moving between people or locations, rather than a static list of assets. A Reddit user managing a film-club lending library said they had used Cheqroom for a college equipment cage. That is one user’s context, not evidence that the product or its price will suit every small inventory.

The main drawback is pricing opacity. The published pricing material gives no starting price, plan names, plan limits, or add-on costs, and it does not state whether billing is monthly or annual. It marks no free plan; trial availability is not published. Without that information, we cannot make a grounded value comparison or tell which features require a higher tier.

One Reddit thread gives a useful but unverified price signal: a user said the Plus level they needed cost $400 and included check-in/check-out and a Shopify integration via Zapier. The thread does not establish the billing period, whether that price is current, or whether the same plan and features are available now. The user had fewer than 50 pieces of equipment and considered the price high for that lending-library project. That is a specific report, not a current quote.

The missing plan caps matter too. We cannot confirm how many assets, users, bookings, or locations each plan allows, or whether RFID, GPS, audits, or maintenance tools are included at the entry level. Ask Cheqroom for a written quote and plan-by-plan limits before comparing it with a lower-cost alternative.

CheqRoom’s price is not published on the vendor's site, so we can’t give you a starting cost or compare tiers. The record is marked low confidence and lists no plans, plan prices, or add-ons. It also records no free plan, while the free-trial terms are not stated; treat those details as unconfirmed rather than a complete offer summary.

There’s no published tier jump to calculate, and no stated monthly or annual billing schedule. That leaves basic buying questions unanswered: what drives the bill, whether user or asset counts are capped, and whether RFID, barcode, QR, or GPS capabilities cost extra. Those limits and fees are not published on the vendor's site.

Before budgeting, ask CheqRoom for a written quote that itemizes the plan, billing term, included users and assets, add-ons, and any onboarding or support fees. Until then, small teams and price-sensitive buyers can’t make a reliable value comparison.

The published material doesn’t document migration tools, onboarding, import formats, or data export. Don’t assume CheqRoom can automatically move your current records in—or that you can take everything with you later. Ask for written answers about exporting asset details, booking history, maintenance records, custody logs, users, and permissions before you commit.

For a move into CheqRoom, prepare to map your equipment list, locations, condition and status fields, active reservations, and repair records to whatever import process the vendor supports. Those are practical migration checks based on the platform’s stated features, not confirmed import fields. Confirm how it handles active bookings and asset identifiers such as barcodes or RFID tags.

We don’t have Reddit posts or comments in the published sources, so we can’t responsibly say what users report as a reason for leaving. Treat unclear export rights, migration help, and data-retention terms as questions to resolve—not established complaints.