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Paid plans start at $2.50/mo.
When I Work starts at $2.50 per user per month on Essentials, with Pro at $5 and Premium at $8. The pricing page lists monthly rates, but annual prices are not published. Enterprise pricing is custom, and Time Tracking & Attendance is a separately listed add-on with no published price. There is no free plan, though a 14-day free trial is listed. For hourly teams that mainly need scheduling and messaging, Essentials is the lowest-cost tier; confirm add-on and billing details before budgeting.
01Every plan, line by line
| Plan | Billed annually | Billed monthly | Built for |
|---|---|---|---|
| Essentials | — | $2.50 | Teams needing core scheduling and messaging |
| Pro | — | $5 | Teams needing advanced scheduling controls |
| Premium | — | $8 | Complex, scaled businesses |
| Enterprise | — | Quote | Larger organizations with tailored needs |
Add-ons and overages
- Time Tracking & Attendance: price not published
What a team pays per month
| Plan | 1 seat | 5 seats | 10 seats | 25 seats |
|---|---|---|---|---|
| Essentials | $2.50 | $12.50 | $25 | $62.50 |
| Pro | $5 | $25 | $50 | $125 |
| Premium | $8 | $40 | $80 | $200 |
02What the plan grid doesn't tell you
Annual rate undisclosed
Annual billing is offered, but its prices are not published. Ask the vendor for an annual quote before comparing it with monthly billing.
Time tracking add-on
Time Tracking & Attendance is listed as an add-on, but its price is not published. Confirm its cost before estimating your monthly total.
Enterprise requires a quote
Enterprise has custom pricing. Larger organizations need to contact sales, so the listed per-user tier prices do not show its cost.
Per-user billing
Published Essentials, Pro, and Premium prices are per user per month. Your total depends on user count; the pricing information gives no total-cost example.
03Which plan should you buy?
| If you are… | Get | Why |
|---|---|---|
| Teams needing core scheduling | Essentials | At $2.50 per user monthly, it includes auto scheduling, multi-location scheduling, templates, and team messaging. |
| Teams needing scheduling controls | Pro | At $5 per user monthly, it adds scheduling rules, role permissions, custom reporting, and time-zone toggling. |
| Complex, scaled businesses | Premium | At $8 per user monthly, it adds API key access, webhooks, and SAML/SSO to Pro features. |
04Is When I Work worth the money?
When I Work looks reasonably priced for teams that need scheduling and messaging: Essentials starts at $2.50 per user monthly, and higher tiers add controls as needs grow. But the headline price does not support a full cost comparison: annual rates and Time Tracking & Attendance pricing are not published, while Enterprise requires a custom quote. We would shortlist it for core shift planning, then confirm add-on and billing terms before comparing it with other hourly-work scheduling tools.
When I Work pricing FAQ
Is there a free version of When I Work?
No. The pricing information lists no free plan, but it does list a 14-day free trial. Essentials is the lowest-priced paid tier at $2.50 per user per month. Trial conditions beyond the duration are not published in the pricing information we reviewed.
Is When I Work legit?
When I Work is described as workforce management software for hourly teams, with scheduling, time tracking, and team messaging. The pricing information lists three per-user tiers and a 14-day trial. We can report those details, but they do not independently verify service quality or suitability for your organization.
What is the cheapest scheduling app?
We cannot identify the cheapest scheduling app overall from When I Work’s pricing information alone. Within When I Work, Essentials is the cheapest listed tier at $2.50 per user per month. A category-wide comparison would require current pricing from other vendors too.
What is the best free app for work schedules?
The published information does not support a recommendation for the best free scheduling app. When I Work has no listed free plan; it offers a 14-day free trial and paid Essentials pricing starting at $2.50 per user monthly. Compare other apps’ current free-plan limits before choosing.