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Paid plans start at $49.50/mo.
ApprovalMax starts at $49.50 per organisation per month on annual billing, according to pricing checked November 7, 2026. Standard, Advanced and Premium cost $49.50, $79.20 and $111 per month respectively; annual totals and monthly-billing prices aren’t published. All three list unlimited users, requests and approvals. Prices exclude tax. A 14-day free trial is listed. Budget separately for optional Capture, Pay or onboarding, and ask about document, transaction and extra-use fees before choosing.
01Every plan, line by line
| Plan | Billed annually | Billed monthly | Built for |
|---|---|---|---|
| Standard | $49.50 | — | Teams needing core approval workflows |
| Advanced | $79.20 | — | Teams needing advanced approval workflows |
| Premium | $111 | — | Teams needing premium approval workflows |
| Oracle NetSuite Plan | — | Quote | Organisations using Oracle NetSuite |
Add-ons and overages
- ApprovalMax Capture starts at $13.20/month for 25 documents; scales up to 10,000 documents/month; excludes tax. Extra-document fees are not published.
- ApprovalMax Pay is listed at GBP 24.20/month in select regions; USD price is not published. Extra-transaction fees are not published.
- Optional onboarding Training Package: $2,100 for two 60-minute sessions.
02What the plan grid doesn't tell you
Tax is extra
The listed annual-billing prices exclude tax, so the final cost may be higher.
Capture usage fees
Capture starts at $13.20/month for 25 documents and scales to 10,000 monthly. Extra-document fees aren’t published.
Pay price and fees
ApprovalMax Pay is listed at GBP 24.20/month in select regions. USD pricing and extra-transaction fees aren’t published.
Optional onboarding
The optional Training Package costs $2,100 for two 60-minute sessions.
03Which plan should you buy?
| If you are… | Get | Why |
|---|---|---|
| Teams needing core workflows | Standard | The listed fit is core approval workflows; it includes unlimited users, requests and approvals for $49.50/month billed annually. |
| Teams needing advanced workflows | Advanced | The listed fit is advanced approval workflows. It includes unlimited users, requests and approvals for $79.20/month billed annually. |
| Teams needing premium workflows | Premium | The listed fit is premium approval workflows. It includes unlimited users, requests and approvals for $111/month billed annually. |
04Is ApprovalMax worth the money?
ApprovalMax is an approval and spend-control layer, not a cheap all-in-one accounting system. Its three standard plans list unlimited users, requests and approvals, with annual-billing prices from $49.50 to $111 per organisation per month. That may suit finance teams looking for approval workflows and spending visibility, but the price grid leaves important costs unclear: monthly prices, annual totals and some add-on usage fees aren’t published. Get a quote if you use NetSuite, and confirm taxes and expected usage before comparing the total with other tools.
ApprovalMax pricing FAQ
What is ApprovalMax?
ApprovalMax is accounts payable approval and spend-control software. It manages workflows from spend requests and invoice capture through approval and payment, records who approved invoices, and gives finance teams visibility into approved spending. It provides payment oversight without changing how the business pays.
What are the typical prices of accounting software?
The published pricing information covers ApprovalMax, not accounting software prices across the market. ApprovalMax’s Standard, Advanced and Premium plans list annual-billing prices of $49.50, $79.20 and $111 per organisation per month, excluding tax. Monthly prices and annual totals aren’t published.
How do you change an approver in ApprovalMax?
The published product information doesn’t give steps for changing an approver. It says ApprovalMax routes spend to the right approver and records approvals, but doesn’t specify where to edit approvers or whether the process differs by workflow. Check ApprovalMax’s current documentation for exact instructions.
Does ApprovalMax have a free trial?
Yes. The published pricing information lists a 14-day free trial. It doesn’t state whether the trial requires payment details, which plans it covers, or what happens when it ends, so confirm those terms with ApprovalMax before signing up.