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It's a split decision.
Pick Toggl Track if you need time capture, timesheet reporting, project estimates, or capacity planning. Pick Trello if your work is organized around to-dos, boards, Planner, and automation—and you want a lower-cost paid entry. Both have free plans. According to the listed annual prices, Toggl Starter starts at $9 per user/month; Trello Standard starts at $5. Their free tiers differ, so check the caps before moving a team.
01Side by side
| Toggl Track | Trello | |
|---|---|---|
| Starting price | Starter: $9/user/month annually; $12 monthly | Standard: $5/user/month annually; $6 monthly |
| Free plan | Free; tasks, boards, estimates, and personal reports | Free; 10 collaborators, 10 boards, 250 runs/month |
| Best for | Teams tracking hours, budgets, workload, and capacity | People organizing to-dos, ideas, and responsibilities |
| Core strength | Time capture, timesheets, estimates, capacity planning | Boards, Planner, Inbox, automation |
| Learning curve | Not published | Not published |
| Integrations/data | Google/Outlook; Jira and Asana on Premium | Integrations; simple data export on Premium |
| Team/seat costs | Starter $9/$12; Premium $16/$24, annual/monthly | Standard $5/$6; Premium $10/$12.50, annual/monthly |
| Support | Review score: 5/10 | Review score: 6/10 |
Toggl Track Choose Toggl Track if
- You need timers, background tracking, and cross-device time capture.
- Project budgets depend on estimated-versus-actual hours.
- Capacity planning needs workload, availability, and time-off visibility.
Trello Choose Trello if
- You organize work around boards, Planner, and to-dos.
- A lower paid starting price matters.
- Your team fits the free plan's 10-collaborator and 10-board caps.
02Pricing compared
Both products have free plans, but their limits and paid pricing work differently. Toggl Track Free includes timers, tasks, boards, calendar integrations, and personal reports; its pricing page does not list a collaborator cap. Starter costs $12 per user/month, or $9 with annual billing. Premium is $24 monthly or $16 annually. Time Off Management is an extra $2 per user/month, and Capacity Management is $6 monthly or $5 with annual billing.
Trello Free allows up to 10 collaborators and 10 boards per Workspace, with 250 command runs per month and a 10MB file limit. Standard costs $6 per user/month or $5 annually; Premium is $12.50 monthly or $10 annually. Trello Enterprise is listed at $17.50 per user/month, billed annually. On annual billing, Trello Standard starts $4 per user/month below Toggl Starter. Compare the free-tier caps and add-ons before switching.
03Features and depth
Toggl Track is built around recording work time and using that data. Its feature list includes timers, timesheet reports by project, client, or team, and comparisons between estimated and actual project time. It also lists capacity planning for workload, availability, time off, and overbooked schedules. Task planning includes boards, timelines, and a calendar; an AI assistant can answer questions about time data and help log time or create projects.
Trello centers on organizing to-dos, ideas, and responsibilities through Inbox, Boards, and Planner. It also lists integrations, automation, and mirrored to-dos. Paid tiers add capabilities such as AI features on Standard and additional views, admin controls, and data export on Premium. Trello’s published feature list does not include time tracking or timesheet reporting; Toggl’s does. The choice is less about which has more features and more about whether the team needs time and capacity data or a board-based task system.
04Ease of use and learning curve
Trello’s board-based setup is a straightforward fit when people already organize work as cards, boards, and to-dos. Its review gives ease of use 8.5/10, compared with 7/10 for Toggl Track. That score points to a simpler starting point, not a guarantee that every team will find it easier.
Toggl Track has more to configure if the goal is to use time data for reports, project estimates, or capacity planning. Its Free plan covers individual tracking and tasks; team reporting starts on Starter, while profitability reports and timesheet approvals are listed on Premium. Check which tier contains the workflow you need before migrating.
Questions people ask
Is Toggl Track free?
Yes. Toggl Track lists a Free plan at $0, described as free forever. It includes manual and real-time timers, tasks, boards, task estimates, Google and Outlook calendar integrations, and personal-level reports. The listed free-plan description is for individuals tracking time and tasks.
Is Toggl Track worth it?
It may fit if you need time tracking, timesheet reports, project estimates, or capacity planning. The trade-off is that team reporting starts on the $9 per user/month annual Starter plan, while profitability reports and timesheet approvals are listed on Premium, starting at $16 annually. The right value depends on which features your team needs.
How does Toggl Track differ from Trello?
Toggl Track focuses on capturing work hours and using time data for reporting, project performance, and capacity planning. Trello focuses on organizing to-dos with Inbox, Boards, and Planner, plus automation and integrations. Both offer task-related features, but the listed workflows serve different primary needs.
Does Trello have a free plan?
Yes. Trello Free costs $0 per Workspace per month and allows up to 10 collaborators and 10 boards. It includes 250 command runs per month and a maximum file size of 10MB. Teams needing unlimited boards or more command runs can compare the paid Standard plan.