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It's a split decision.
Choose Trello for affordable, straightforward task organization: its Standard plan starts at $5 per user monthly with annual billing, and its free plan allows up to 10 collaborators. Choose Teamwork.com when client delivery, resource planning, time tracking, and profitability matter more than the lowest seat cost. Its annual Basics price starts at $9.99 per user monthly, with a three-user minimum. The tools serve different needs, so the better pick depends on whether you manage tasks or professional services work.
01Side by side
| Teamwork.com | Trello | |
|---|---|---|
| Starting price | $9.99/user monthly, billed annually; three-user minimum | $5/user monthly, billed annually |
| Free plan | Up to 5 users, 5 projects, 100MB storage | Up to 10 collaborators, 10 boards, 10MB maximum file size |
| Best for | Client projects, resourcing, costs, and profitability | Organizing to-dos, ideas, and responsibilities |
| Core strength | Project profitability tracking and resource planning | Boards, Planner, Inbox, and mirrored to-dos |
| Learning curve | Ease-of-use score: 7/10 | Ease-of-use score: 8.5/10 |
| Integrations/data | Integrations, reporting, and forecasting | Integrations; Premium includes simple data export |
| Team/seat costs | Basics requires 3 users; Accelerate requires 5 | Per-user paid plans; multi-board guests billed at member rates |
| Support | Review support score: 6/10 | Review support score: 6/10 |
Teamwork.com Choose Teamwork.com if
- Choose Teamwork.com if client-project margins need tracking.
- Choose Teamwork.com if you plan capacity by skill or role.
- Choose Teamwork.com if logged hours feed delivery forecasts.
Trello Choose Trello if
- Choose Trello if you want a lower published starting price.
- Choose Trello if a free plan for up to 10 collaborators fits.
- Choose Trello if boards and task organization are the priority.
02Pricing compared
Trello is cheaper to start: Standard costs $5 per user/month with annual billing or $6 monthly. Its free plan allows up to 10 collaborators and 10 boards per Workspace. Teamwork.com’s free plan allows up to 5 users and 5 projects, but paid Basics requires at least 3 users: $9.99 per user/month annually or $13.99 monthly. That makes the annual minimum $29.97 per month before any higher-tier needs.
Teamwork.com’s Accelerate plan requires 5 users and costs $24.99 per user/month annually or $29.99 monthly. Trello Premium is $10 per user/month annually or $12.50 monthly. Teamwork.com’s Optimize and Enterprise prices are custom; Trello Enterprise is $17.50 per user/month, billed annually. Compare limits as well as seat prices: the free and paid plans have different project, board, storage, and automation caps.
03Features and depth
These products solve different problems. Teamwork.com is built around client-project delivery: it covers tasks, work requests and tickets, plus resource planning by skill or role. It can track hours, project costs, budgets and margins, and use logged work for reporting and forecasting. Its AI agents are described as helping draft reports, price work, summarize information and flag risks using delivery data.
Trello centers on organizing to-dos and responsibilities with Inbox, Boards and Planner. It also offers integrations, automation and mirrored to-dos across locations. Paid tiers add different capabilities: Standard lists AI features, while Premium includes Calendar, Timeline, Table, Dashboard and Map views, admin and security features, and simple data export. Trello’s listed features suit task organization; Teamwork.com’s planning and profitability tools are more specific to managing professional services work. If project margin, capacity and tracked time are central requirements, Trello’s listed feature set does not offer the same depth.
04Ease of use and learning curve
Trello’s board-based approach is the more straightforward starting point for teams that mainly need to organize tasks. Its free tier lets a team try boards without a paid seat plan, although it is capped at 10 collaborators and 10 boards per Workspace. Our review scores Trello higher for ease of use: 8.5 versus Teamwork.com’s 7.
Teamwork.com has more to configure around client projects, resourcing, time and profitability, so it may take more setup to get value from its deeper feature set. That extra scope can be useful for service delivery, but may be unnecessary if a shared task board is all you need. Choose based on the work your team needs to manage, not just which interface feels simpler.
Questions people ask
Which is cheaper, Teamwork.com or Trello?
Trello is cheaper at the entry paid tier: Standard is $5 per user/month with annual billing. Teamwork.com Basics is $9.99 per user/month annually and requires at least 3 users. Trello also has a free Workspace plan for up to 10 collaborators; Teamwork.com’s free plan allows up to 5 users.
Can I use Teamwork.com or Trello for free?
Yes. Teamwork.com’s free plan supports up to 5 users and 5 projects, with 100MB of file storage. Trello’s free plan allows up to 10 collaborators and 10 boards per Workspace, with a 10MB maximum file size. The limits are structured differently, so check which ones matter to your team.
Which is better for an agency or client services team?
Teamwork.com is the closer fit if you need to plan resources, track time and monitor project costs, budgets or margins. Its listed features focus on client-project delivery and profitability. Trello can organize tasks and responsibilities, but its published feature list does not describe the same resource-planning or profitability tools.
Can Trello replace Teamwork.com?
It may work as a replacement if your main need is organizing to-dos, ideas and responsibilities with boards, integrations and automation. If your process depends on Teamwork.com’s listed resource planning, time tracking, project-cost reporting or margin forecasting, Trello’s described features are not an equivalent match.