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Most buyers should pick Navan.
Pick Navan if travel is part of the job: Navan Business is free, includes 24/7 travel support, and covers travel plus expenses, with expense management free for the first five users. Pick Expensify if you mainly need expense submission and want a published paid tier: Submit is free and Collect is $5 per member monthly. Navan adds $15 per user monthly after five expensing users, so compare seat counts before switching. Navan is the broader travel platform; Expensify is clearer on expense pricing.
01Side by side
| Expensify | Navan | |
|---|---|---|
| Starting price | Submit is free; Collect is $5/member/month | Navan Business is free; expense add-on costs extra |
| Free plan | Free Submit plan for expense-reporting members | Free Business plan; expense free for five users |
| Best for | Businesses focused on expenses and reimbursements | Companies combining business travel and expenses |
| Core strength | Receipt capture, expense reports, and reimbursements | Travel booking, expense automation, and support |
| Learning curve | Ease-of-use review score: 5 | Ease-of-use review score: 7 |
| Integrations/data | QuickBooks, NetSuite, Sage Intacct, and Xero | 30+ HRIS integrations on Business |
| Team/seat costs | Collect $5/member; Control from $9/active member | Free for five expense users, then $15/user/month |
| Support | Support details not published on the vendor's site | 24/7 travel support agents on Business |
Expensify Choose Expensify if
- Choose Expensify if expense reporting is your main need.
- Choose Expensify if you want a published $5 paid tier.
- Choose Expensify if you need listed accounting integrations.
Navan Choose Navan if
- Choose Navan if employees book business travel.
- Choose Navan if you want travel and expenses together.
- Choose Navan if 24/7 travel support matters.
02Pricing compared
Navan is free to start, but not automatically cheaper as seats grow. According to its pricing page, Navan Business costs $0 per month for companies with up to 300 employees. Expense management is free for the first five expensing users; after that, Navan Expense costs $15 per user per month. Annual billing is not listed. Expensify publishes more of its expense pricing: Submit is free for members, while Collect costs $5 per member per month. Control is custom-priced, as low as $9 per active member per month. Expensify says annual-commitment discounts are available, but does not publish the annual rate. Compare the number of paid expense users, not just the free starting tiers. Navan Enterprise is also custom-priced.
03Features and depth
Navan puts business travel, expenses, and payments in one platform. Its features include travel booking, employee spending limits, policy controls, automated expense categorization and reconciliation, and payments through Navan cards, Navan Connect, or reimbursements for personal-card spending. It also lists 24/7 AI and human travel support, plus Navan Rewards for employees who book below budget. Expensify covers expense submission and management, with receipt capture, expense reports, approvals, reimbursements, budgets, and card controls. It also offers travel booking in the app, with bookings synced to expenses, and integrations including QuickBooks, NetSuite, Sage Intacct, and Xero. The practical distinction is emphasis: Navan’s listed package is more travel-centered, while Expensify has a free submission tier and a published $5 Collect plan. Both cover expenses, but their pricing structures differ once more people need expense management.
04Ease of use and learning curve
Our review ratings favor Navan on ease of use: 7 versus Expensify’s 5. Those scores are directional, not a guarantee that either product will fit your workflows. Navan lists travel, expense, and payment features together, so teams should check whether they need that broader scope. Expensify’s plans separate free expense submission from paid business controls, which is worth mapping to your approval and reimbursement needs before switching. The review summary for Expensify flags user complaints and gives support a score of 3; Navan’s support score is 6, and its product information lists 24/7 travel support. The published materials do not explain specific setup steps or learning times, so test your policy and accounting requirements before committing.
Questions people ask
How much is Expensify monthly?
Expensify Submit is free for members. The pricing details list Collect at $5 per member per month and Control as custom-priced, as low as $9 per active member per month. Annual-commitment discounts are available, but the annual rate is not published.
What is the difference between expense and spend?
Here, expense management means handling receipts, reports, approvals, and reimbursements. Spend management adds controls over how money is used, such as budgets, card limits, and policies. Expensify lists both expense reports and spend controls; Navan lists expense automation and transaction policies.
How can I contact Expensify customer service?
The published Expensify product and pricing details do not list a customer-service contact method, so we can’t confirm a phone number, email, or response time. Navan’s product information does list 24/7 AI and human travel support, but that does not establish Expensify’s support options.
What is similar to Expensify?
Navan is a close comparison in the published product details because both handle expense management, reimbursements, and travel-related workflows. Navan emphasizes business travel and payments; Expensify offers receipt capture, reports, accounting integrations, and a free tier for members submitting expenses.