Toodledo review

Toodledo is a productivity app built around tasks, but it goes beyond a standard to-do list. Users can organize work with folders, subtasks, tags, contexts, priorities and filters, then add notes, custom lists, project outlines and habit tracking. Notes can be formatted and sorted into folders; custom lists let users choose fields for uses such as inventory or packing. Outlines arrange ideas and projects hierarchically, while habits record daily progress in updating graphs and charts. Reminders can arrive by email or in mobile apps, and location-based reminders are also available. Toodledo supports collaboration and syncing data across devices. That range makes it a candidate for people who want tasks and reference material in one system, rather than separate apps for each. The trade-off is a denser tool: its many organization options are most useful when you plan to use them.

Toodledo's advantage is the number of ways it lets users structure work. Tasks can be sorted with folders, subtasks, tags, contexts, priorities and filters; the app also includes separate spaces for notes, custom lists, outlines and habits. That can suit people who need more than a quick capture list, especially if they want to keep project details or reference notes alongside tasks. Custom fields for lists and hierarchical outlines add structure without forcing every use case into the same task format.

One Reddit commenter who had used Toodledo and Todoist described the distinction as Todoist being “easy on the eyes” and Toodledo “easy on the brain.” That is one user's view, not a universal verdict, but it points to Toodledo's appeal for people who value organization options over a lighter interface. Another commenter said a slash-based entry format had improved task entry, with examples for recurring dates, priority and tags. The same commenter reported that some combinations of recurring dates did not work as expected.

The main risk is friction. In one Reddit discussion, a former Toodledo user said entering tasks took too many clicks; another commenter said slash-based entry helped, but noted problems with some recurring-date syntax. A separate user described Todoist as having a more modern, cleaner interface. These are individual reports, but they suggest that Toodledo's depth may come with a less direct workflow.

Plan caps also matter. Free costs $0 and includes unlimited tasks, but is limited to one collaborator, 10 folders, 30 items per list and outline, and five habits. Standard costs $4.99 per month or $3.99 per month billed annually; it allows one collaborator, 100 items per list and outline, 20 habits and one year of history. Plus costs $7.99 monthly or $5.99 annually and raises the collaborator limit to five, with 10GB of file storage. The pricing information lists a 14-day free trial. Business pricing is not published, so teams needing custom integrations cannot compare its cost upfront.

Toodledo has a free plan, but its caps are tight: one collaborator, up to 10 folders, 30 items per list and outline, and five habits. Standard removes the folder cap and raises the limits to 100 items per list and outline and 20 habits. It costs $4.99 per month, or $3.99 per month when billed annually, and includes one year of history.

Plus is $7.99 monthly or $5.99 per month billed annually. The jump buys up to five collaborators, 10GB of file storage, uploads, and full lists, outlines, habits, and history. That is a $3 monthly increase over Standard at monthly rates, or $2 per month with annual billing. Business pricing is not published; the pricing details say to contact Toodledo. No add-ons are listed in the published pricing information. A 14-day free trial is listed, but the published details don’t say which plan it applies to. Prices were checked November 7, 2026.

Migration effort depends on how much of your workflow uses Toodledo’s folders, subtasks, tags, custom fields, outlines, notes, and habits. Rebuilding those structures in another app may take more work than moving a basic task list. The published product information does not say whether Toodledo supports bulk import, what formats it can export, or whether those structures survive an export. Confirm those details before moving; data portability is not established here.

The same caution applies when switching to Toodledo: the published material does not document import options from other apps. Keep a copy of your existing data and check how tasks, notes, attachments, and recurring routines transfer before committing. We also weren’t given Reddit posts or comments for this review, so we can’t responsibly claim that users report leaving for a particular reason. The stated drawbacks are cumbersome workflows, limited free-plan allowances, and unpublished Business pricing—not verified Reddit complaints.