SubItUp review

SubItUp is workforce scheduling and time-management software for teams that run shifts. Managers can build schedules across departments or locations, then alert qualified, available employees when a shift needs coverage. Staff can claim open shifts or swap shifts without asking a manager to make each change.

The product also includes a time clock that can turn an internet-enabled device into a clock-in point. Approved hours can be sent to payroll and HR systems, including Workday, ADP and PeopleSoft, according to the published product information.

SubItUp’s wider lineup includes project management, which combines scheduling with project and task distribution and access to on-demand labor. FlowAI is a separate AI digital worker offering, described as compatible with any SubItUp offering. Those extras make the product more than a shift calendar, but they are distinct from the core scheduling tools and may require a separate quote.

SubItUp’s clearest strength is connecting schedule changes to shift coverage and time tracking. When a shift opens, the system can alert qualified, available staff so they can claim it; employees can also swap or pick up shifts without manager intervention. That could reduce the back-and-forth involved in filling routine gaps, though the published information does not quantify any time savings.

The clock-in setup is another practical point: an internet-enabled device can serve as a time clock, rather than requiring a dedicated clock at every location. Approved hours can then connect to payroll and HR systems, with Workday, ADP and PeopleSoft named as examples.

The Go plans have published starting prices: Simplify is $1.15, Unite is $2.85 and Empower is $4.75 per employee per month, according to the pricing information. Each has a 10-employee minimum. That gives small teams a clear starting figure, and the plan names indicate three levels of scheduling provision. Teams that also need project management have a separate Pro option, while FlowAI can be added alongside any offering.

The advertised Go prices are not the whole budget. Every Go plan has a 10-employee minimum, so a smaller team still has to meet that floor. The pricing information lists monthly per-employee prices, but annual-billing prices are not published; the page instead offers a dynamic annual estimate calculator.

SubItUp Pro and FlowAI have no published prices and require custom quotes. Volume discounts may apply to Pro, but the amount is not stated. Standalone products and bundle additions are available, yet their prices—and any overage costs—are not published. That makes it hard to compare the full cost with a scheduler that publishes add-on rates.

The pricing information lists no free plan, and trial availability is not published. It also does not spell out which Go features belong to Simplify, Unite or Empower, beyond describing their intended use. Buyers should confirm plan inclusions, add-on charges and the total cost for their headcount before treating the entry price as a quote.

According to SubItUp’s pricing page, Go starts at $1.15 per employee per month for Simplify, then rises to $2.85 for Unite and $4.75 for Empower. That’s a $1.70 jump from Simplify to Unite and another $1.90 to Empower. Each Go plan has a 10-employee minimum, so the minimum monthly charges work out to $11.50, $28.50 and $47.50, respectively, before any undisclosed costs.

SubItUp Pro, which combines scheduling and project management, and FlowAI, its AI digital worker, require custom quotes. The page does not publish prices for standalone products, bundle additions or overages, so the displayed Go rate may not represent your full bill. Annual prices are also not published; the site offers a dynamic annual estimate calculator. The pricing data lists no free plan, and a free-trial price or offer is not published. Get a quote that spells out add-ons, overages and billing terms before comparing tiers.

The available product details describe scheduling, shift coverage, swaps, time-clock access and approved-hour exports to systems including Workday, ADP and PeopleSoft. They do not explain how to import existing schedules or employee records, export historical time data, or preserve payroll mappings when leaving. Ask SubItUp what formats it supports and whether migration assistance costs extra; those details are not published here.

Before switching, map your current scheduling and payroll workflows, then confirm how employee availability, qualifications, open shifts and approvals will carry over. Test an export and payroll handoff with your own requirements before replacing the current system. The 10-employee minimum may also make the Go plans a poor fit for smaller teams, while Pro and FlowAI require quotes.

We don’t have Reddit posts or comments in the published material, so we can’t responsibly say what users report as reasons for leaving. Treat retention, data portability and exit support as questions for the vendor, not established strengths or weaknesses.