Conceptboard review

Conceptboard is an online whiteboard that combines visual collaboration with task management. Teams can develop ideas, plan projects and organize work on shared boards, rather than keeping those activities in separate views. The product lets people turn board content into to-dos, assign owners, add deadlines and tags, and arrange work in visual workflows such as Kanban.

It is built for both live collaboration and asynchronous work, including workshops and meetings. Teams can use boards to map product ideas, prioritize requirements and build roadmaps. Role- and permission-based access controls are intended to support organizational collaboration.

That makes Conceptboard more than a blank canvas, but it is still organized around the board: its central pitch is bringing ideas, tasks and planning together visually. The pricing page lists a free plan for individuals, alongside paid plans aimed at small teams and larger organizations.

Conceptboard’s clearest advantage is having planning and task ownership on the same visual workspace. A team can sketch a process, turn parts of it into assigned to-dos, add deadlines and use tags or a Kanban-style workflow to follow responsibilities. That is a practical fit for project planning, workshops and product roadmapping where the work starts as ideas or requirements, not a tidy task list.

The product also supports real-time and asynchronous collaboration, so a board can be used in a meeting and revisited later. Role- and permission-based access gives organizations a way to control participation, though the published materials do not spell out the exact permission options.

The free plan gives an individual a way to explore the product: it lists one user, three active boards, 100 objects per board, 250 MB of storage and a 10 MB maximum file upload. Starter is listed from €5 per user per month, with unlimited boards and objects, up to five active projects and 5 GB of storage. For a small team that wants a visual planning hub, those are concrete starting limits rather than an unbounded free tier.

The free plan is tightly capped: one user, three active boards, 100 objects per board, 250 MB of storage and 10 MB per file. Starter removes the board and object caps, but still limits teams to five active projects and 5 GB of storage. The pricing details list Starter from €5 per user per month; an annual price is not published on the vendor's site.

Capacity costs more, and the entry conditions matter. Advanced is listed at €10 per user per month for 10 or more users, with a 12-month contract and 1 TB of storage. Corporate & Government is €14 per user per month for 100 or more users, with a 24-month contract and unlimited storage. Special Plans have no published price. Optional IONOS or StackIT hosting for Advanced also has separate, unpublished pricing.

The invitation rules are not clear from the available material. In one Reddit thread, a user wondered whether every invitee needs a paid membership; another said they regularly invite people using a free account, but had not confirmed the details. We would check guest and collaborator access before choosing a plan. The higher-tier thresholds and contract terms also make Conceptboard less appealing if your team wants flexible pricing.

Conceptboard has a free plan, but it is capped at 1 user, 3 active boards, 100 objects per board, 250 MB of storage and 10 MB per file upload. Starter costs €5 per user/month and includes unlimited boards and objects, up to 5 active projects and 5 GB of storage. The published pricing information lists monthly and yearly billing starting at €5, but does not publish a separate annual rate.

Advanced doubles the listed per-user price to €10 and requires at least 10 users on a 12-month contract: that is €100/month at the minimum seat count. Corporate & Government is €14 per user/month, requires 100+ users and a 24-month contract; at 100 users, that is €1,400/month. Both plans include unlimited projects, and Corporate & Government lists unlimited storage. Special Plans have custom pricing. Optional IONOS or StackIT hosting for Advanced is extra, with pricing not published. A 30-day free trial is listed, but its terms are not specified.

The published product details describe boards that combine ideas, tasks, deadlines, tags and permissions, but do not document import tools, export formats or migration support. That leaves migration effort and data portability unverified—not proof that exports are unavailable. Before moving in, inventory boards, files, tasks, assignees and permissions, then ask Conceptboard what can be imported and preserved. The free plan’s 3-active-board and 100-object limits also make it a poor fit for staging a larger workspace.

Before moving out, confirm how to export board content and attachments, and whether task details and access settings come with them. The published material does not say. We also weren’t given Reddit posts or comments, so we can’t responsibly report what users say tends to make them leave. Treat export options and user-reported exit reasons as questions to verify, not established facts.