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Most buyers should pick Better Proposals.
Better Proposals is the lower-cost choice if you can work within its document limits. Starter costs $13/user/month annually, but caps you at 10 documents monthly; Premium is $21 with 50 documents and unlimited seats. Proposify Build starts at $39/user/month annually and includes unlimited documents and signatures. Choose Proposify if approval workflows, roles, or account metrics matter: those start on Grow at $65/user/month. Neither product lists a free plan; both offer 14-day trials.
01Side by side
| Better Proposals | Proposify | |
|---|---|---|
| Starting price | $13/user/month, billed annually | $39/user/month, billed annually |
| Free plan | No; 14-day free trial | No; 14-day free trial |
| Best for | Freelancers and growing small businesses | Teams needing controls and account-wide visibility |
| Core strength | Interactive proposals, reading alerts, and follow-ups | Reusable content, approvals, and engagement analytics |
| Learning curve | Not published | Not published |
| Integrations and data | CRM integrations, API, Zapier, and MCP Server | CRM data, integrations, automations, and API |
| Team and seat costs | Premium: $21/user monthly; unlimited seats, 50 documents | Build is per-user; Scale: $12,800/year for 10 users |
| Support | Review score: 5/10 | Review score: 5/10 |
Better Proposals Choose Better Proposals if
- Choose Better Proposals if lower annual per-user pricing matters.
- Choose Better Proposals if you need unlimited seats on Premium.
- Choose Better Proposals if interactive proposals and reading alerts fit your workflow.
Proposify Choose Proposify if
- Choose Proposify if you need unlimited documents on Build.
- Choose Proposify if approval workflows and user roles matter.
- Choose Proposify if reusable content and CRM data connections are priorities.
02Pricing compared
Better Proposals costs less at the entry level: Starter is $13 per user monthly with annual billing, or $19 month to month. The catch is a 10-document monthly limit. Premium costs $21 annually or $29 monthly and includes 50 documents and unlimited seats. Enterprise is $42 annually or $49 monthly, with unlimited documents and seats.
Proposify Build starts at $39 per user monthly with annual billing, or $49 month to month, and includes unlimited documents and signatures. Grow is $65 per user monthly on either billing schedule; it adds roles, approval workflows, and account metrics. Scale has a $12,800 annual platform fee for 10 users, with additional users at $780 per year each. Neither lists a free plan; both offer 14-day trials.
03Features and depth
Both products cover branded proposals, reusable templates, engagement tracking, and e-signatures. Better Proposals emphasizes interactive, link-based documents: clients can view proposals on different devices, select options, and ask questions. Its notifications show which sections clients read, in what order, and for how long. Timed follow-ups and branded onboarding steps after signing are also listed.
Proposify’s feature list leans further into repeatable team processes. It offers a drag-and-drop editor, centralized content, CRM data connections, and engagement analytics, including section-level time spent. Its content locking and approval controls are aimed at keeping proposal content consistent. Grow adds user roles, approval workflows, account metrics, and API access; those controls are not listed for Build.
Both support signatures, but the plan limits differ: Better Proposals Starter caps monthly documents, while Proposify Build lists unlimited documents and signatures. Better Proposals Premium includes CRM integrations; Proposify lists CRM data connections, with integrations and automations included in Build.
04Ease of use and learning curve
Better Proposals may be the simpler fit if the main job is to create and send client proposals. Its listed starting points are pre-designed templates or importing a Word document, then setting fonts and colors. The web-link format also avoids sending a document attachment, according to its product description.
Proposify offers a drag-and-drop editor and reusable templates, but its controls for content libraries, CRM data, and approvals can mean more setup for a team. Those features are useful when multiple people need a consistent process, not necessarily for a basic quote. Our review scores give both products 7/10 for ease of use, so the feature lists alone do not establish a clear winner.
Questions people ask
Which is cheaper, Better Proposals or Proposify?
Better Proposals is cheaper at the listed entry level: Starter is $13 per user monthly with annual billing, compared with Proposify Build at $39. But Starter allows only 10 documents monthly. Better Proposals Premium is $21 annually and includes 50 documents; Build includes unlimited documents.
Does Proposify have unlimited documents?
Proposify Build lists unlimited documents and signatures, and Grow includes everything in Build. Better Proposals Starter allows 10 documents per month and Premium allows 50. Better Proposals Enterprise lists unlimited documents. Check the plan limits against your expected monthly volume before switching.
Which product has approval workflows?
Proposify lists approval workflows on Grow, priced at $65 per user monthly, and includes user roles and permissions there as well. Better Proposals lists manager approvals on Enterprise, priced at $42 per user monthly with annual billing. The listed plan details do not specify equivalent approval controls on lower tiers.
Do Better Proposals and Proposify offer free trials?
Both products list 14-day free trials, and neither lists a free plan. That means there is no ongoing free tier in the published pricing details. Compare the paid plan limits as well as the trial period: Better Proposals Starter has a 10-document monthly cap, while Proposify Build lists unlimited documents.