WebTimeClock review

WebTimeClock is browser-based time-clock and HR software for recording employee hours, managing timecards and handling basic scheduling and time off. Employees can clock in and out through a computer or mobile browser, a kiosk, or a connected time clock. The listed clock options include PIN, badge, fingerprint and facial recognition devices.

Employees can request time off from their accounts, while administrators approve or deny requests. Employers can store PTO, vacation or sick-time balances for employees to view, set daily shifts, and use shift rules such as start and end zones, grace periods and lockout schedules. Custom reports show timecard and summary details for a selected date range.

Full-service payroll is optional, rather than part of the base time-tracking price. The pricing page lists a separate “With Payroll” plan. The available information describes these functions but does not specify device compatibility, payroll tax coverage or other implementation details.

WebTimeClock covers the core time-clock workflow without requiring every employee to use the same kind of device. Browser and kiosk clocking are options, and the feature list also names connected PIN, badge, fingerprint and facial time clocks. That gives employers several ways to collect punches, though the published details do not identify compatible models or device costs.

Time-off handling and PTO balances sit alongside time tracking. Employees can submit requests, administrators can approve or deny them, and employees can view stored vacation, sick-time or PTO balances. Scheduling is also included in the feature list: employers set daily shifts, employees view schedules, and shift rules can define zones, grace periods and lockout schedules. Custom reports cover timecard and summary details across a chosen date range.

The entry price is relatively easy to calculate for a small team: according to the pricing information, Time Tracking costs $3 per active employee per month plus a $9 monthly flat fee. One active employee therefore costs $12 monthly. The separate payroll plan is listed at $6 per active employee plus a $40 monthly flat fee.

The base fee makes the headline per-employee price incomplete. Time Tracking is $3 per active employee monthly, but the $9 flat fee brings the cost for one active employee to $12. The payroll plan has a larger $40 flat fee: one active employee costs $46 monthly, before any additional payroll charges. The pricing information says employees are billed when they clock in or out, so employers should check how that rule applies to their staffing patterns.

Payroll may incur extra fees, including W2 mailing and next-day payroll, but the amounts are not published. Annual billing and annual prices are also not published, and no free-trial period is specified. The pricing data marks a free plan as available, but its features, eligibility and limits are not given. That makes it hard to compare the free option or estimate costs beyond the stated plan fees.

The available feature details do not publish caps for employees, time clocks, reports, schedules or PTO balances. They also do not explain device compatibility. Buyers should confirm those limits and any add-on charges with WebTimeClock before switching.

WebTimeClock lists two monthly plans, with no annual price published. Time Tracking costs $3 per active employee plus a $9 monthly flat fee. With Payroll costs $6 per active employee plus a $40 monthly flat fee. That doubles the per-employee charge and adds $31 to the base fee: for one active employee, the listed total rises from $12 to $46 a month.

The pricing details say WebTimeClock bills employees who clock in or out, so the per-employee charge is tied to clock activity. The listing also marks a free plan, but does not publish its terms; don’t assume it covers your team’s needs without confirming what’s included.

Payroll may bring extra charges, including W2 mailing and next-day payroll, but the amounts are not published. Annual billing and discounts are also not published. Get a complete quote before comparing the payroll tier with another time-clock service, and ask how inactive employees are treated.

Treat a move to WebTimeClock as a data-checking project, not a one-click migration. The published product information describes clock-ins, timecards, PTO balances, schedules and reports, but does not say whether WebTimeClock imports those records from another system. It also does not document export formats or whether historical timecards, PTO balances and schedules can be exported. Confirm both sides before setting a cutover date, especially if payroll records need to remain accessible.

For a move away, ask WebTimeClock what data you can export, how far back it goes and whether exports include employee-level detail. None of that is published in the published material, so we can’t estimate the migration effort or claim that the data is easy to take with you. The published material also includes no Reddit reports to verify why customers leave. Ask for references or check current user discussions, but treat those as anecdotes rather than proof. The clearest potential reason to compare alternatives is pricing: the base fee is $9 for time tracking and $40 with payroll, before per-employee charges.