ExhibitForce review

ExhibitForce is cloud-based software for managing trade show programs and related business operations. Its toolkit covers attendee registration and visitor data, lead capture, staffing, project workflows, reporting, collaboration, and asset tracking. The product is positioned as more than an event-registration tool: teams can track projects from opportunities through invoicing and manage physical and digital assets alongside event work.

The feature set includes dashboards for viewing business and event data, comparing data points, and generating real-time reports. Teams can delegate tasks, manage timelines, share files, and coordinate work. For physical inventory, barcode-based tracking covers inventory, crate contents, and shipments; digital asset management covers storing, tracking, and sharing files through workflows. ExhibitForce also describes integrations with CRM platforms, though the available information does not name those platforms or detail the integrations. The main pitch is a shared system for event teams and business operations, rather than a narrow tool for one event task.

The strength is breadth. ExhibitForce brings event workflows and operational tools together, which may suit teams that need to coordinate registration, staffing, project work, and inventory rather than assemble those functions from separate products. Whether that reduces software sprawl depends on the modules a buyer needs and what a quote includes.

• Event work: Registration and visitor data sit alongside lead capture for trade show conversations, connecting attendee handling with follow-up information.
• Project workflows: Teams can track projects from opportunities through invoicing, giving the platform a role beyond event-day logistics.
• Physical and digital assets: Barcode tracking covers inventory, crate contents, and shipments. Separate digital asset management supports storing, tracking, and sharing assets through workflows.
• Coordination and reporting: Task delegation, timelines, file sharing, and project-team coordination are paired with dashboards and real-time reporting on business and event data.

The product also lists CRM integrations, which could matter for teams whose event leads need to fit into existing customer workflows. The available details do not identify supported CRM products, so buyers should confirm compatibility and integration scope before treating that as a fit.

The buying decision is difficult to price from the information available. Pricing is described as custom and quote-based, with no published monthly or annual rates. The listed options are EF Event Suite, EF Enterprise, and EF OneView, but their prices and the differences in included capabilities are not specified. The pricing information we have is low-confidence, so confirm current terms directly before budgeting.

A 30-day free trial is listed for each plan, but there is no free plan. Seat limits, usage limits, and overage costs are not published. Event Suite modules—including Registration, MediaSuite, AssetTracker, and TimeTracker—have no published costs. Enterprise optional modules such as Financial Reporting, Proposal Manager, Estimating Tools, Job Costing, and Accounting Dashboard also have no published prices. That makes it hard to compare the full cost of the setup a team actually needs against other event platforms. Ask for a written quote that specifies included modules, user and usage caps, integrations, and any charges for exceeding limits.

ExhibitForce’s pricing is quote-based: monthly and annual rates are not published, so there’s no public price to compare or calculate a tier jump from. The available pricing details list three options: EF Event Suite for event and exhibit management teams, EF Enterprise for organizations needing enterprise features, and EF OneView for teams that want a unified view. Prices, seat limits, usage limits and overage costs are not published for any of them.

Each plan lists a 30-day free trial, but the published details don’t explain what happens when it ends or whether trial access has limits. Add-on costs aren’t published either. Event Suite modules include Registration, MediaSuite, AssetTracker and TimeTracker. Enterprise has optional modules including Financial Reporting, Proposal Manager, Estimating Tools, Job Costing and Accounting Dashboard, among others.

Ask for a written quote that separates the base plan, modules, seats, usage limits and renewal terms. Without those figures, the total cost—and the difference between tiers—remains unclear.

ExhibitForce covers registration, lead capture, project workflows, staffing, analytics and asset tracking, so switching means deciding which of those records and processes need to move. The available information does not publish migration services, supported import formats, data-export options or integration details beyond CRM integrations. Confirm those points before signing, and ask for a sample export and a migration plan covering attendee and lead records, project data, files, inventory and shipment records.

We don’t have verified Reddit reports or other user feedback here to identify why customers leave ExhibitForce. That makes exit risk harder to judge: ask whether you can export your data in usable formats, what happens to files and history after cancellation, and whether any modules or integrations create extra migration work. If you’re replacing ExhibitForce, map each workflow to its destination before committing; if you’re moving to it, test a representative data import during the 30-day trial. The trial’s data or feature limits are not published, so confirm them first.