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It's a split decision.
These are not direct substitutes. Choose Hubdoc to capture bills and receipts, extract details, and create transactions in Xero or QuickBooks Online. It costs $12 per month after a 30-day trial and includes unlimited usage and multiple collaborators. Choose Smallpdf for PDF conversion, editing, compression, and signatures. It has a free plan; Pro costs $12 monthly or $9 per user per month billed yearly. Smallpdf’s daily free download cap is not published.
01Side by side
| Hubdoc | Smallpdf | |
|---|---|---|
| Starting price | $12 per month | Free; paid plans from $7 per seat monthly, billed yearly |
| Free plan | No free plan; 30-day trial | Free plan; daily download cap not published |
| Best for | Capturing bills and receipts for bookkeeping | Converting, editing, and managing PDFs |
| Core strength | Extracting financial details for transactions | PDF conversion, editing, compression, and signatures |
| Learning curve | Not published | Not published |
| Integrations and data | Extracts details; syncs with Xero and QuickBooks Online | Integrations not published |
| Team and seat costs | $12 monthly; multiple collaborators included | Team: two-seat minimum; $10 monthly or $7 yearly per seat |
| Support | Support details not published | Team includes priority support |
Hubdoc Choose Hubdoc if
- Choose Hubdoc if you capture bills and receipts for bookkeeping.
- Choose Hubdoc if you need extraction into Xero or QuickBooks Online.
- Choose Hubdoc if you want unlimited usage and multiple collaborators for $12/month.
Smallpdf Choose Smallpdf if
- Choose Smallpdf if you need to convert, compress, edit, or sign PDFs.
- Choose Smallpdf if occasional tasks fit its free plan.
- Choose Smallpdf if you need team PDF tools, billing, and access controls.
02Pricing compared
Hubdoc has one listed plan: $12 per month after a 30-day free trial, with unlimited usage and multiple collaborators. Annual pricing is not published, and there is no free plan listed. Smallpdf has a free tier, but its daily download cap is not published. Its listed Pro price is $12 per user per month, or $9 per user per month billed annually. Team is listed at $10 per seat monthly or $7 billed annually, with a two-seat minimum; seat limits vary across listings. The pricing information also shows regional listings at different rates, including Pro at $15 monthly/$10 annually and Team at $12/$8. Check the price shown for your region before switching. Hubdoc is the clearer cost for bookkeeping capture; Smallpdf’s free tier may suit occasional PDF work, if its limits fit.
03Features and depth
These products solve different jobs. Hubdoc captures bills, receipts and other financial documents by photo, email, scan or upload, stores them online, and extracts details such as supplier names, amounts, invoice numbers and due dates. Its stated workflow is to use that information to create transactions in Xero or QuickBooks Online, with the original document attached. It also supports accountant access. The listed Hubdoc plan includes unlimited usage, but a review notes reported extraction limits; the published pricing details do not specify what those limits are.
Smallpdf is for working with PDFs, not bookkeeping capture. Its tools cover conversion, compression, merging and splitting, editing, signatures, and storing or sharing files. The Free plan lists 30+ basic tools, while Pro adds unlimited tool access and downloads, OCR, text editing and more. Free-plan download limits are not published. Choose based on the workflow: Hubdoc handles financial documents headed into accounting software; Smallpdf handles PDF tasks.
04Ease of use and learning curve
Hubdoc’s workflow is focused: capture a financial document, review extracted details, then use them in Xero or QuickBooks Online. The product description includes mobile, desktop, email and direct scanning, plus accountant access. That narrow scope may be easier to navigate than a general PDF suite, though the review flags reported extraction limits and gives ease of use a 7/10.
Smallpdf groups a broad set of PDF tasks in web and mobile tools. That gives users more options, but occasional users should check whether the Free plan’s unpublished daily download cap gets in the way. Its review also scores ease of use 7/10. Neither score establishes how either product will fit a particular team. For a bookkeeping workflow, Hubdoc is the more relevant tool; for everyday PDF edits and signatures, Smallpdf is.
Questions people ask
Is Hubdoc still free with Xero?
The published pricing information lists Hubdoc at $12 per month after a 30-day free trial, with no free plan listed. It includes syncing with Xero and QuickBooks Online, but does not say that a Xero subscription makes Hubdoc free. Check current account terms before budgeting.
What is better, Dext or Hubdoc?
The published information does not include Dext’s features or pricing, so we can’t make a grounded comparison. It describes Hubdoc as a financial document capture and extraction tool that syncs with Xero and QuickBooks Online for $12 per month after a 30-day trial.
Is Hubdoc good?
Hubdoc fits businesses that need to capture bills and receipts, extract key details, and create transactions in Xero or QuickBooks Online. Its listed plan includes unlimited usage and multiple collaborators for $12 per month. A review flags reported extraction limits, which are not quantified in the published pricing details.
What are the key differences between Smallpdf and iLovePDF?
The published information covers Smallpdf, not iLovePDF, so we can’t compare their limits or prices here. Smallpdf offers PDF conversion, compression, editing and signatures, with a free plan and a paid Pro plan. Its daily free download cap is not published.