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It's a split decision.
Choose Apollo for B2B prospecting, contact data, outreach, and dialing in one workspace. Choose Fathom for meeting recordings, summaries, transcripts, and follow-ups. They solve different jobs, so neither is a direct replacement for the other. Both offer free plans. Apollo Basic starts at $49 per seat/month billed annually ($65 monthly); Fathom paid plans start at $15 per user/month billed annually ($20 monthly). Check Apollo’s credit and selection limits, and Fathom’s team minimums, before switching.
01Side by side
| Apollo | Fathom | |
|---|---|---|
| Starting price | $49/seat monthly, billed annually; $65 monthly | $15/user monthly, billed annually; $20 monthly |
| Free plan | 75 credits/seat monthly; 2 sequences | Unlimited recordings and transcriptions |
| Best for | B2B prospecting and outbound sales | Meeting notes, summaries, and follow-ups |
| Core strength | Contact data, prospecting, and outreach together | Searchable meeting transcripts and AI summaries |
| Learning curve | Not published | Not published |
| Integrations/data | 240M+ contacts; 30M+ accounts; CRM and AI tools | Business plan includes automatic CRM field sync |
| Team/seat costs | Organization: $119/seat monthly, annual; 3-seat minimum | Team: $15/user monthly, annual; 2-user minimum |
| Support | Review score: 5.5/10 | Review score: 5/10 |
Apollo Choose Apollo if
- Choose Apollo if you need prospecting and outbound in one workspace.
- Choose Apollo if contact and company data are central to your workflow.
- Choose Apollo if you need dialing, sequences, and sales AI agents.
Fathom Choose Fathom if
- Choose Fathom if meeting summaries and transcripts are your priority.
- Choose Fathom if you want a free plan with unlimited recordings and transcriptions.
- Choose Fathom if your team needs searchable calls and shared insights.
02Pricing compared
Apollo has a free plan, and its Basic plan is $49 per seat/month billed annually or $65 monthly. Basic includes 2,500 credits per seat/month on monthly billing, or 30,000 credits per seat/year on annual billing, plus a 1,000-record selection limit. Apollo’s free plan has 75 credits per seat/month and a 25-record selection limit. Fathom also has a free plan. Its paid plans start with Team at $15 per user/month billed annually or $19 monthly, with a two-user minimum. Premium is $16 annually or $20 monthly per user. That makes Fathom cheaper at the listed entry prices, but it does not do Apollo’s prospecting job. Fathom’s Business plan is $25 annually or $34 monthly per user; Apollo’s higher plans cost more, with Organization at $119 annually or $149 monthly per seat and a three-seat minimum.
03Features and depth
Apollo and Fathom solve different problems, so their feature lists are not like-for-like. Apollo is built around finding prospects and contacting them: its homepage lists 240M+ contacts and 30M+ accounts, while the workspace combines prospecting, outreach, and dialing. It also offers waterfall enrichment, buying signals such as intent and job changes, and Apollo Anywhere for CRM, ChatGPT, Claude, Gmail, and browser use. Its AI agents can research accounts, build lists, write outreach, follow up, and book meetings. Fathom is focused on what happens in meetings. It records and summarizes calls, creates searchable transcripts and action items, and supports capture with or without a bot. Ask Fathom can answer questions across past conversations, while topic monitoring helps surface moments of interest. Fathom Business adds automatic CRM field sync, Deal View, coaching metrics, and AI scorecards. Choose based on whether the gap is prospecting or meeting intelligence.
04Ease of use and learning curve
The products have different learning burdens because Apollo covers more of the sales workflow. Its prospecting, data, outreach, dialing, workflows, and AI agents sit together, but the credit system and record-selection caps deserve attention before a team moves work into it. Fathom is narrower: its core job is capturing and organizing meeting information. Teams should still check which paid features they need, since CRM sync and coaching features are on Business, while Team requires at least two users. Our review scores rate ease of use at 7.4 for Apollo and 7.5 for Fathom; those scores do not establish how either product will fit a specific team.
Questions people ask
Which is cheaper, Apollo or Fathom?
At the listed annual-billed entry prices, Apollo Basic is $49 per seat/month, while Fathom Team is $15 per user/month with a two-user minimum. Fathom Premium is $16 per user/month annually. Monthly rates are $65 for Apollo Basic, $19 for Team, and $20 for Premium.
Can Fathom replace Apollo?
Not for prospecting and outbound sales. Fathom’s listed features center on meeting recordings, summaries, transcripts, and follow-ups. Apollo combines contact and company data with prospecting, outreach, and dialing. Fathom may complement Apollo, but the published feature information does not show it as a direct replacement.
Can Apollo replace Fathom?
The published Apollo feature list covers prospecting, outreach, dialing, enrichment, and AI agents; it does not list meeting recording, searchable transcripts, or meeting summaries. Fathom is built for those meeting tasks. If call notes and follow-ups are the need, the listed features favor Fathom.
What should we check before switching?
For Apollo, check the credit allowance and record-selection cap for the plan you need; Basic includes 2,500 monthly credits and a 1,000-record limit. For Fathom, check plan placement and minimums: Team requires two users, while CRM sync and coaching features are listed on Business.